University of Virginia · 1 month ago
Executive Assistant, Center for Diabetes Technology
Charlottesville, VA
Full-time
Onsite
Mid Level
4+ years expThe University of Virginia is seeking an Executive Assistant for the Center for Diabetes Technology. This role involves providing high-level administrative support to the Chief Operating Officer and managing various operational functions to ensure the smooth running of the Center.
Higher Education
Responsibilities
Operate with the authority to affect, interpret, or implement operating practices as directed by the Chief Operating Officer
Support business operations and planning, working closely with the Chief Operating Officer
Perform a variety of operational duties that facilitate the day-to-day operations at the Center
Interpret Center policies and procedures, assisting with decisions on specific operating processes at the Center
Advise Chief Operating Officer, faculty and staff members on administrative requirements and issues
Support the Chief Operating Officer with the coordination of confidential personnel matters
Control and maintain personnel records of the Center and inform appropriate staff members of various HR matters
Resolve problems that have a significant impact on the operational and administrative goals of the Center
Represent the Center in meetings and serve on committees representing the interests to the Center
Identify areas for additional opportunities for improvements in administrative operational matters through networking with colleagues and other UVA schools/units
In addition to the above job responsibilities, other duties may be assigned
Support the leadership/executive team/Faculty
Scheduling – meetings, conferences, travel, visitors
Expense report – process leadership team expense and reimbursements
Special Events – organize and manage department events, including logistics, invitations, and onsite coordination
Communication of Center Wide Directives and scheduling of annual performance reviews
Assist with organizing Distinguished Speaker Series Logistics
Conferences Planning and Scheduling
Full Support to the Chief Operating Officer for all administrative matters
Visa Administration support - J1 & H1-B, TN, F1, etc
Assist UVA HR in the recruitment and onboarding of new hires
Day to day operations of the 3rd floor research center
Assist Finance with Procurement and Disbursement Activities
Qualification
Required
Bachelor's Degree or combination of education and related experience in lieu of a degree required
4+ years of relevant experience required
Preferred
Experience using Workday
2+ years of work experience as an Executive Assistant
Benefits
This is an exempt-level, benefited position
Learn more about UVA benefits
Company
University of Virginia
The University of Virginia was founded in 1819 as the model for modern universities that has since been emulated all over the world.
10001+ employees
H1B Sponsorship
University of Virginia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (263)
2024 (223)
2023 (262)
2022 (202)
2021 (163)
2020 (155)
Funding
Current Stage
Late StageLeadership Team
Greg Fairchild
Dean and CEO, UVA|Northern Virginia
Luis Alvarez
President and CEO
Recent News
The Republic Reporter
2024-02-29
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