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Whitney Museum of American Art · 1 month ago

Advancement Operations Coordinator

United States

Full-time

Remote

Mid Level

$60K/yr - $65K/yr

The Whitney Museum of American Art is seeking an Advancement Operations Coordinator to support its Advancement Operations function. This role involves coordinating gift entry and donor acknowledgment workflows, maintaining donor records, and assisting with data analysis and prospect development efforts.

AssociationCommunitiesE-CommerceLifestyle

H1B Sponsor Likely

Responsibilities

Coordinate gift processing workflows, ensuring timely and complete submission of documentation to Business Systems and the accurate recording of contributions

Support acknowledgment processes, partnering with colleagues across Advancement and the Director’s Office to ensure timely, accurate, and personalized gift acknowledgments

Assist with maintaining donor credit lines across museum departments to ensure consistent and accurate recognition of gifts

Update and maintain donor and prospect records to support data accuracy, consistency, and reporting reliability

Develop and maintain systems for pledge tracking, ensuring consistent monitoring of outstanding pledges and payment schedules; flag overdue or at-risk pledges and coordinate follow-up with fundraisers as needed

Perform data entry and record maintenance as needed to support Advancement Operations and cross-departmental data integrity

Support prospect development and research processes in coordination with the Advancement Operations team

Assist in the creation and distribution of reports and other tools to support strategic decision-making

Document and disseminate key processes; provide training as needed across Advancement teams

Maintain Advancement Operations documentation and shared resources, ensuring materials and process guides are current, organized, and easily accessible across teams

Qualification

Fundraising CRMsData analysisOrganizational skillsCommunication skillsAttention to detail

Required

Bachelor's Degree or commensurate experience

Up to 2 years' experience in nonprofit advancement; experience in museums or cultural institutions a plus

Experience with fundraising CRMs (Raiser's Edge preferred)

Self-starter with the ability to multi-task and prioritize requests across multiple teams

Strong organizational skills

Expert written and oral communication

Excellent attention to detail

Benefits

Medical, Dental, Vision, 403(B) elections

Generous PTO benefits

Commuter benefits - parking and mass transit

Admission to world-renowned museums across the city and nationally

Pet insurance and discounted membership for Citibike

This position may be covered by UAW Local 2110

Company

Whitney Museum of American Art

Glassdoor3.4

Whitney Museum of American Art presents the full range of twentieth-century and contemporary American art.

Founded in 1930

New York, New York, USA

201-500 employees

http://whitney.org

H1B Sponsorship

Whitney Museum of American Art has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (1)

2020 (2)