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South Bay Workforce Investment Board · 1 month ago

Special Projects Coordinator - Workforce & Healthcare Grant-Funded Initiatives

Hawthorne,CA,US

Full-time

Onsite

Mid Level

$25.84/hr - $36.75/hr

3+ years exp

The South Bay Workforce Investment Board (SBWIB) is seeking a motivated and detail-oriented workforce-development professional to support two new healthcare grant-funded initiatives totaling $6 million over the next two years. This role involves coordinating workforce development functions, engaging with employers, and ensuring compliance with grant requirements to support job seekers in healthcare and other in-demand careers.

Career PlanningEmploymentHuman ResourcesRecruitingTraining

Diversity & Inclusion

Responsibilities

Coordinate and monitor the implementation of assigned grant programs and workforce initiatives, including healthcare-sector projects

Track enrollment, training progress, case notes, and outcomes of program participants in CalJOBS or other systems of record

Lead program orientations, enrollment sessions, information sessions, and participant workshops

Assist in identifying participant needs and ensure access to training, wraparound services, and reasonable accommodations as appropriate

Ensure program compliance with contract terms, documentation requirements, performance measures, and data entry standards

Support cross-training across other Special Projects and workforce initiatives as assigned

Prepare progress and outcome reports for funders, internal leadership, and other stakeholders

Assist team with compiling and creating reports, newsletters, and related communications for internal and external audiences

Serve as a liaison between SBWIB, industry partners, employers, training providers, education systems, and participants across multiple sectors

Act as an account manager with employers across California and beyond, overseeing and implementing workforce development projects that support both employers and job seekers

Build and maintain strong relationships with employers across healthcare and other industry sectors; identify workforce needs; and coordinate employer participation in SBWIB programs and initiatives

Manage successful delivery of project milestones related to employer engagement, business services, and industry-specific partnerships

Participate in regular meetings with employers, partners, consortium members, and internal teams to provide updates and maintain strong collaborative relationships

Build and maintain partnerships with healthcare organizations, educational institutions, apprenticeship sponsors, and training providers

Coordinate and monitor assigned grant programs, ensuring timelines, outcomes, and deliverables are met

Prepare reports and documentation for funders, auditors, and executive leadership

Contribute to grant writing, fund development, and proposal development to expand healthcare and non-healthcare workforce initiatives

Assist with the development and expansion of apprenticeships, pre-apprenticeships, and career pathway programs aligned with industry needs

Assist with employer-driven training initiatives, sector strategies, and special workforce-related projects

Participate in or conduct meetings with team members, Boards, school districts, affiliates, committees, and other stakeholders

Make public presentations and conduct outreach to communicate the availability of SBWIB programs and services

Develop and support communications materials such as newsletters, updates, presentations, and participant-facing resources

Represent SBWIB at meetings, conferences, consortium gatherings, and community events

Contribute to workplace efficiencies, cross-program collaboration, and continuous program improvement

Perform other related duties as assigned

Qualification

Workforce DevelopmentWIOA Program ImplementationEmployer EngagementGrant ManagementMicrosoft OfficeProject CoordinationTraining CoordinationCommunication SkillsOrganizational SkillsRelationship Building

Required

Bachelor's degree in public administration, workforce development, social sciences, or a related field

Minimum of three (3) years of experience in workforce development, WIOA-funded programs, AJCC operations, sector strategies, or grant-funded employment/training programs

Experience working with employers and diverse job seeker populations

Strong communication, organization, and relationship-building skills

Ability to coordinate multiple projects in a fast-paced environment with minimal supervision

Proficiency in Microsoft Office and virtual meeting platforms (Zoom/Teams)

Reliable transportation and valid CA driver's license

Must pass background and reference checks