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Estes Forwarding Worldwide · 1 month ago

Accounting, Administrator

US-VA-Richmond

Full-time

Onsite

Entry, Mid Level

2+ years exp

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients. The Accounting Administrator’s main responsibility is to manage, process, code and pay all non-transportation invoices across all EFW companies accurately and timely.

AutomotiveLogistics

No H1B

Responsibilities

Facilitate the day-to-day Accounts Payable processes for all non-transportation invoices

Organize & track GL codes for all non-transportation suppliers

Review and apply proper GL coding for all non-transportation invoices

Ensure payments via check, ACH, credit cards and supplier-pay are processed timely and accurately

Resolve discrepancies on all non-transportation invoices

Create new suppliers in Oracle via communication & supporting backup documentation to Estes Express Lines (who manages our Oracle data)

Contact internal teammates and/or our supplier for proper back-up documentation for payments and clarify questionable invoice items and prices, or obtain approval signatures

Maintain & manage all non-transportation vendor files and information, including W9’s being sent to Oracle

Process incoming mail, including truck mail from Estes Express and/or our stations throughout the country for the Accounting department

Maintain the non-transportation inboxes: Both physically mailed & emailed invoices

Assist the Cash Application team with the application of ACH/Wired/Credit Card payments

Assist the Cash application team with daily deposits

Perform various administrative duties in support of the Accounting department, such as remittance contact for check/ACH payments, phone support

The position requires an enthusiastic person who can quickly adapt to the ever-changing environment and who will exhibit that they are part of the EFW team

Special projects as assigned

Support and promote company core values

Regular attendance is required

Comply with Company C-TPAT and TSA security procedures

Regular attendance is required

Perform other duties as assigned

Qualification

Accounts PayableMicrosoft OfficeOracleAttention to DetailInterpersonal SkillsWritten CommunicationProblem SolvingTeamworkFlexibility

Required

Minimum of a High School Diploma (or equivalent)

2-5 years of related experience in accounting required

Strong proficiency in Microsoft Office, specifically Word and Excel

Intermediate proficiency internet, web-based, and job specific software applications

Requires flexibility, attention to detail, prioritization, and excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside customers and vendors

Ability to maintain calm demeanor during stressful situations

Good judgment; knows when to escalate issues and when to try to resolve

Self-starter and ability to work with little direction

Excellent spelling, grammar, and written/oral communication skills

Ability to plan, organize, and manage multiple projects and set priorities

Ability to work independently or in a team setting, in a fast paced environment

Must be mentally and emotionally capable of handling a high stress environment

Ability to read and interpret general business documents

Ability to write routine reports and general business correspondence

Ability to work with peers and communicate basic concepts

Ability to solve practical problems through standardized solutions that require limited judgment

Ability to follow prescribed and detailed procedures to solve routine problems