Apply on Employer Site

NATO · 1 month ago

Coordinator, NASO Finance and Administration (Tbilisi, Georgia)

Greater Macon

Full-time

Hybrid

Mid Level

$4,205.48/mo - $4,205.48/mo

3+ years exp

NATO is an international organization that leads on the political aspects of its core tasks. The Coordinator, NASO Finance and Administration plays a central role in ensuring the efficient planning, execution, and reporting of administrative functions across the office, including financial oversight and human resources activities.

GovernmentPoliticsSecurity

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Act as the primary local expert on financial, administrative, and procurement procedures, ensuring alignment with NATO’s Financial Regulations (NFRs)

Provide input into the development and improvement of office procedures related to budgeting, human resources, logistics, and vendor management

Offer advice and guidance to colleagues and management on financial and administrative matters

Handle missions for NASO staff

Coordinate the implementation of administrative workflows across key operational areas, including procurement, asset management, recruitment, and financial processing

Serve as the focal point for ERP transactions, including the submission of financial requests and Purchase Requisitions, ensuring consistency with NASO budget lines

Assist in the deployment of administrative SOPs and contribute to process optimisation by identifying bottlenecks and recommending enhancements to HQ counterparts

Ensure accurate financial, procurement, and HR-related documentation is filed and accessible, both digitally and in physical format, in accordance with Information, Knowledge Management (IKM) guidelines

Monitor financial reports, budget forecasts, and expenditure tracking to support effective resource management and transparency

Serve as the main administrative liaison with NATO HQ services in Finance, HR, Procurement, and ICT

Represent the NASO in relevant administrative communications and ensure that local actions align with HQ directives

Coordinate with the Security Support Officer and NCIA services to implement security and ICT protocols locally

Support onboarding and induction of newcomers (both International Staff and Locally Engaged Staff), and collaborate with NASO HR teams at HQ to ensure contract administration and payroll processes are timely and accurate

Capture lessons learned and propose updates to local SOPs and guidance notes

Contribute to the ongoing refinement of administrative policies and tools, including input to the NASO Handbook and office templates

Consolidate feedback from HQ and internal stakeholders to ensure continuity and institutional memory in key administrative domains

Maintain oversight of applicable regulatory changes (e.g. local labour or tax law) and communicate implications for NASO activities and operations

If required, manage the Locally Engaged Staff in the Core Admin Team in the execution of administrative support duties (specifically for Moldova)

Be available for guidance at critical moments

Provide regular and fair feedback on performance, both informally and through the performance review and development system

Perform any other related duty as assigned

Qualification

Financial oversightHuman resources coordinationProcurement proceduresAdministrative software proficiencyNATO financial regulationsERP toolsInterpersonal skillsCustomer service orientationEmpathyAnalytical thinkingWritten communicationOrganisational abilityTeamworkInitiative

Required

Possess higher secondary education qualification with a minimum of 6 years of experience in administrative or organisational work OR upper vocational training/post-secondary degree in a relevant field of study with a minimum of 3 years of experience preferably within administration or Finance

Have demonstrated experience coordinating or supporting human resources, procurement, and/or financial procedures in a complex international, governmental or NGO setting

Be proficient in using financial and administrative software systems, spreadsheets, ERP tools, and MS Office

Demonstrate excellent interpersonal skills, organisational ability, and written communication in English

Possess the following minimum levels of NATO's official languages (English/French): V (“Advanced”) in one; I (“beginner”) in the other