Connecticut Children's · 1 day ago
Program Coordinator: Cardiology, ACHD, and Fetal
Hartford, CT
Full-time
Onsite
Mid, Senior Level
5+ years expConnecticut Children's is the only health system in Connecticut that is 100% dedicated to children. The Program Coordinator will independently coordinate and perform a variety of administrative and operational support duties related to the Cardiology division, ensuring that all program goals and objectives are accomplished.
Health CareHospitalMedical
Responsibilities
Coordinating activities and daily operations of programs
Create and maintain program data, records, reports, presentations and proposals
Prepare or assist in preparation of proposal for funding and/or funding continuation from outside sponsors
Maintain patient schedules, follow up on no-shows, retrieve outside records for clinic visits, confirming appointments for those that do not respond to reminders, answer patient calls and direct patients to the appropriate team member
Coordinate yearly symposium forum, secure meeting place, speakers and other activities as directed
Conferring with staff and others to provide technical advice, provide problem solving assistance and answer questions about the program and its goals. Referring inquiries to others as needed
Prepare or assists in the preparation of periodic reports and records on program activities, progress, status or other special reports for management or outside agencies
Review applications or other program documents in conjunction with supervisor to determine acceptance or make decisions pertaining to program
Assist in the coordination of recruitment efforts
Draft written communication and promotional literature
Assist in planning workshops, meetings or conferences; coordinates logistics, scheduling and participant communications
Interact and act as liaison with staff, faculty and outside/community agencies in facilitating program
Works in collaboration with leadership to ensure that all program goals and objectives are accomplished
Assist with coordination and marketing and research for program expansion
Provides administrative support for Continuing Medical Education conferences, monthly meetings which include but are not limited to:
Preparing agenda, reminders, attendance tracking, and meeting minutes monthly, quarterly
Host meeting with presentations prepared
Creating and distributing flyers, disclosure forms, etc
Provides support with patient insurance enrollment
Assist with research projects including but not limited to, data collection and maintaining records
Weekly/ Monthly meeting with Practice Managers
Qualification
Required
Education Required: High School Diploma or GED required
Experience Required: 5 years relevant customer service experience required
Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations
The ability to work with diverse internal and external constituencies
Microsoft Office Application Must be well versed in Excel, Outlook, PowerPoint, Word
Attend to administrative detail utilizing initiative, problem analysis techniques, good judgment and confidentiality
Work with all levels of organization; understand and apply knowledge of department/organizational policies and procedures to resolve complex problems and meet needs of customers
Multi-task and problem solve with working knowledge of a variety of complex programs/departments and/or the organization
Organize and manage projects, resources and establish priorities
Make administrative/procedural decisions and judgments
Communicate effectively, both orally and in writing. Excellent command of grammar and spelling skills
Focus on customer needs and follow through to meet needs
Research, gather, and review data; compile information and prepare accurate and comprehensive reports with deadlines
Maintain calendars and schedule appointments utilizing electronic scheduling software
Create, compose and edit written materials
Function in a fast paced environment with strong attention to detail
Provide empathy in difficult interpersonal situations
The ability to work with diverse internal and external constituencies
Preferred
Education Preferred: Associates Degree and above in any area preferred
At least 5 years of research and well versed in Excel and Power Point. EPIC a plus
Electronic Health Record, EPIC preferred
Skill in use of multiple department specific database applications such as ABACUS, SQL, EPIC custom reports
Company
Connecticut Children's
Connecticut Children’s is a leading pediatric academic medical center consistently ranked by our peers as among the best children’s hospitals in the nation.
1001-5000 employees
H1B Sponsorship
Connecticut Children's has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2023 (2)
2022 (5)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
$0.25M2014-04-07Grant· $0.25M
Leadership Team
Jim Shmerling
President and CEO
Bob Duncan
Executive Vice President and Chief Operating Officer
Recent News
Hartford Business Journal
2026-01-14
Hartford Business Journal
2025-12-30
Hartford Business Journal
2025-10-31
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