Stafford County Public Schools ยท 1 day ago
Administrative Assistant - Receptionist PM -10 Month
Fredericksburg, VA
Full-time
Onsite
Entry Level
2+ years expStafford County Public Schools is seeking an Administrative Assistant - Receptionist to provide clerical support within the Transportation Services department. The role focuses on effective communication regarding school bus delivery and managing public inquiries with strong customer service.
EducationHigher Education
Responsibilities
Assist in delivering school bus information using established communication systems concerning busing status, to include delays, splits, and reassignments
Prepare, type, print, and distribute a variety of written materials through established communication systems (e.g., mass communication platform, emails, websites)
Draft written communications from rough drafts, outlines, meeting notes, or verbal instructions
Provide copy-editing and other quality check support to colleagues
Maintain accurate, accessible archives of all communications
Provide regular communication and maintenance of Google calendars for the Administrative team
Welcome and screen visitors and callers
Identify needs of visitors and callers, address questions directly when possible, and triage requests to appropriate colleague(s)
Respond to telephone calls received from school personnel and the general public
Assist other staff members as necessary to ensure an efficient transportation operation
Engage in ongoing professional development relevant to position
Respond to written and oral requests for information promptly and thoroughly
Maintain a clean, neat appearance, appropriate to position
Maintain a record of appropriate attendance and punctuality
Serve as a role model for students, colleagues, and the general public
Work in close harmony with colleagues, supervisors, and co-workers
Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality
Perform other related duties as required/assigned
Qualification
Required
High School Diploma or its equivalent
Two (2) years of professional experience
Appropriate professional English grammar, usage, spelling, punctuation, and publication
Operation of business equipment to include fax machine, copier, two way radio and multiple line phone system
Proficient in Microsoft Office and Google Suite
Meticulous attention to detail
Deliver effective written and verbal communication
Manage time and tasks effectively
Demonstrate initiative and flexibility
Work cooperatively in a team environment to meet goals
Organize and perform work independently
Meet deadlines for all work even when working on multiple projects
Show sustained effort and enthusiasm in quality and quantity of work
Preferred
Coursework or certifications related to clerical duties
Prior experience in clerical roles
Company
Stafford County Public Schools
Stafford County Public Schools is a dynamic, goal-oriented learning community.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dave Mirra
Chief Technology Officer
Jay Cooke
Chief Technology Officer
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