CCS Fundraising · 3 days ago
Executive Assistant
Los Angeles, CA
Full-time
Hybrid
Mid Level
$70K/yr - $90K/yr
3+ years expCCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. The Executive Assistant serves as a strategic partner to executives, providing high-level administrative and operational support to enhance leadership and client engagement.
ConsultingNon Profit
No H1B
Responsibilities
Serve as a trusted partner to assigned executives, anticipating needs and helping connect the dots across client, internal, and business development activities
Manage complex calendars, travel coordination, timekeeping, and expense reporting with accuracy, discretion, and timeliness
Prepare for lead, client, and internal meetings by compiling relevant materials, agendas, and background research
Support executives in follow-up activities such as drafting thank-you notes, scheduling next steps, and coordinating with proposal or business development teams
Maintain a high-level understanding of each executive’s client portfolio, leadership priorities, team composition, and external commitments
Ensure consistent communication, follow-through, and professionalism in all correspondence
Track and manage key dates for leads, client meetings, reports, and presentations to ensure timely preparation and coordination
Update and maintain executive records including biographies, contact lists, and meeting notes
Ensure timely completion of time and expense submissions for all supported executives
Manage confidential information with discretion and maintain organized digital filing systems
Contribute to daily office operations, ensuring spaces are organized, well-maintained, and client-ready
Manage office logistics including printing, shipping, supplies, and catering for internal or external meetings
Serve as a point of contact for guest registration, mail and package delivery, and general office inquiries
Coordinate with the Department Lead on office moves, renovations, or facilities updates as needed
Maintain and update regional SharePoint pages and office resource documents
Partner closely with other EAs to ensure consistent coverage, workload balance, and communication across executives
Collaborate with Business Development, Proposals, and Marketing teams to align meeting preparation and follow-up
Participate in department meetings and firmwide administrative development initiatives
Identify opportunities to enhance efficiency, strengthen coordination, and elevate the overall standard of executive partnership
Qualification
Required
3-5 years of experience serving as an Executive Assistant
Highly proficient with MS Word, PowerPoint, Excel and Outlook
Strong attention to detail
Deadline-oriented
Strong organizational, project management, and problem-solving skills
Ability to multitask effectively within normal time constraints
Friendly and professional demeanor
Ability to lift 25 pounds as needed
Preferred
Experience with Concur and NetSuite or other time/expense management platforms a plus
Benefits
Competitive benefits
Dynamic training program
Resources
Career advancement
Mentoring
Networking opportunities
Company
CCS Fundraising
CCS Fundraising provides interim development management and assessments services.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
ABRY Partners
2022-05-24Private Equity
Leadership Team
Edward Van Saders
Managing Director & Chief Financial Officer
Janine Triano
Chief Human Resources Officer
Recent News
Orange County Business Journal
2024-04-09
Company data provided by crunchbase