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Builders · 1 month ago

Executive Assistant, Builders

Dallas, TX

Full-time

Onsite

Mid, Senior Level

$100K/yr - $110K/yr

5+ years exp

Builders is a cross-partisan non-profit initiative focused on problem-solving and fostering collaboration. The Executive Assistant will support the Executive Director by managing administrative tasks, coordinating initiatives, and promoting a positive workplace culture.

CommunitiesNon ProfitSocial

Responsibilities

Provide calendar management and scheduling support for internal and external meetings

Support with booking travel, which includes but is not limited to flights, ground transportation, and hotels

Support with registration and logistics for conferences and events

Act as a point of contact among senior leadership, team members, clients, and other external partners

Prep ED for meetings with research, dossiers and in-the-news information about attendees, organizations, and need-to-know context from the Builders networking database (CRM)

Participate in meetings and coordinate and execute follow up to ensure that each meeting is productive and professional

Manage all contacts for ED and develop workflows in CRM

Innovate and take initiative on relationship building, stewardship, and thoughtful outreach to partners, MPs, donors, and friends of Builders (correspondence, gifts, timely calls)

Provide ad hoc executive support, including creating DocuSigns, editing documents with notes or feedback, adding contacts from networking or vendor engagement to the CRM, staying in touch about calendar changes or updates, printing materials, and organizing files

Identify opportunities for process improvements and implement solutions to enhance team efficiency

Plan and execute virtual and in-person team events to ensure the ED stays engaged in a personal way across the organization

Support the ED with visiting team members in their home states during travel and organizing for team members to attend events and conferences with the ED

Ensure the ED has branded collateral to represent the organization at events

Help the team feel informed, appreciated and connected by managing internal communications, organizing birthday wishes from the ED, finding ways to support during good times and hard times, and promoting team engagement

Qualification

Executive Assistant experienceMicrosoft Suite proficiencyOrganizational skillsCommunication skillsProcess optimizationCollaboration tools familiarityInterest in nonprofit sectorConfidentiality

Required

5+ years of Executive Assistant experience

Detail-oriented with a proactive mindset, consistently driving process optimization, championing system adoption, and fostering operational excellence through rigorous attention to organizational hygiene

Exceptional organizational and time-management skills with the ability to prioritize tasks and meet deadlines

Strong written and verbal communication skills, including professional email and document drafting

High level of discretion and confidentiality in handling sensitive information

Demonstrated ability to work both independently and collaboratively in a fast-paced environment while navigating shifting priorities

Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)