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NEOGOV · 1 month ago

Interim Assistant Director of Facilities, Capital Outlay Projects

Mission Viejo, CA

Full-time

Onsite

Lead/Staff, Director/Executive

$123K/yr - $189K/yr

3+ years exp

NEOGOV is seeking an Interim Assistant Director of Facilities to assist in planning and developing college-level capital outlay projects. The role involves acting as a liaison on District-level projects, fostering collaboration, and ensuring efficient utilization of College assets.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Assist the assigned college’s Senior Director of Facilities or Director of Facilities to coordinate efforts with District-managed capital outlay projects, services and other areas of assigned work; assist in the preparation of the space inventory and maintenance of up-to-date College facilities plans, work with the District Purchasing office in the development of bid documents for College projects; and assist in evaluating College facilities including coordination with College personnel to determine rehab and replacement needs of existing facilities

Coordinate with College and contract personnel when identifying needs to ensure that the most up-to-date technology is used; represent the College facilities’ points of view and positions at District and College meetings; interface with City and County representatives on College managed improvements, including the local fire authority, as required

Attend, collaborate and contribute to District Services Education and Facilities Master Planning meetings with administrators, faculty and staff; coordinate and supervise the design of college level projects with architects, other consultants, staff and faculty as directed; obtain surveys and soil tests required by architects and engineers for college level projects; and coordinate with District Services on various services for District managed projects

Attend district-wide committees as assigned which may include contributing to the following: review of the policies and practices for providing design and construction support technical assistance services; provide college perspective relative to the parameters and criteria for project designs; and assist in implementing design and technical standards

Set up priorities and ensure the efficient utilization of available College assets; coordinate Maintenance and Operations staff in the facilities plan review process for appropriate college construction or renovation projects including final review of any plan changes just prior to bidding; ensure the continued and on-going review of technical standards

Coordinate solicitation and review of proposals to obtain contractors for projects below bid limit; for project above the bid limit: Assist District with review of bid alternates and addenda to ensure conformance with college standards; attend pre-bid conferences; attend bid opening, attend weekly construction progress meetings and participate in close out activities

Assist in developing, preparing and administering project scope, budgets and schedules for college level projects including: status reports; purchase requisitions, purchase orders, change orders, and payment applications; review and negotiate claims; and prepare agenda items for submittal to Purchasing Department for review and for Board approval as needed; coordinate information as requested for construction inspectors, soils engineers, material testing labs and other consultants; act as College representative in the administration of assigned construction contracts including monitoring and evaluating the work of contractors to ensure accurate payment and timely completion of contractual requirements; and work with architects, inspectors and contractors as needed to complete projects including punch list, submittals, training of Maintenance and Operations personnel

Coordinate keying of new facilities and assist in coordinating the implementation of telecommunication requirements and equipment; coordinate installation of utility company services including electrical, gas, water; obtain operating permits; assist with furnishing and move-in of new facility

Maintain an effective and cooperative working relationship with all College and District Services personnel, including administration, faculty and classified personnel; provide College administrators and other district personnel with regular updates on projects and activities as requested; interact directly with College administrators with policy-level responsibility

Perform other duties as assigned that support the overall objective of the position and the District's mission and philosophy

Report to work on a regular and consistent basis, as scheduled, to assigned job

Qualification

Construction managementCapital project planningBudget preparationProject coordinationCivil EngineeringArchitecturePlanningPublic contract administrationCustomer serviceInterpersonal skillsOral communicationWritten communicationOrganizational skillsTeam leadership

Required

A Bachelor's degree from an accredited college or university with major course work in Planning, Civil Engineering, Architecture, Construction Management, or related field

At least three years of increasingly responsible construction management experience, including responsibility for major capital project planning, coordination and implementation

Commitment to equity and diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff

A valid California driver's license

Applicable codes, laws rules and regulations

Budget preparation, administration and control

Construction management

Construction permit procedures

Correct English composition, grammar, spelling and vocabulary

Design, development, construction and implementation of major capital projects

District and College policies, procedures, organization, operations and objectives

Interpersonal skills including tact, patience and diplomacy

Operation of computer and office equipment

Operation of computer, peripherals and software programs, including database management, spreadsheet, word processing and specialized software

Oral and written communication skills, including public presentation techniques

Planning and organizational skills

Principles and procedures of record keeping

Principles of management, supervision and training

Public contract administration

State, local and federal laws, regulations, codes and requirements related to the design and construction of capital facilities projects

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations

Assure compliance with legal requirements and District policies

Collect, compile and analyze data

Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District

Develop monitor, review and manage college level construction budgets

Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services

Establish and maintain cooperative and effective working relationships with those contacted in the course of work

Interpret, apply and explain applicable federal, State, and local laws, codes and regulations

Lead and facilitate group meetings effectively

Make informational and persuasive oral and written presentations

Operate office equipment such as computer, printer, calculator, copier and facsimile machine

Participate with District in the design and construction of capital facilities construction projects

Plan, organize and direct the work of consultants and contractors

Prepare and present complex ideas and processes clearly and concisely, both orally and in written form

Read blueprints and construction drawings

Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy

Represent the College at meetings with others, regarding the construction and remodeling of College facilities

Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts

Use independent judgment to plan and accomplish goals

Work effectively with others to achieve common goals and work collaboratively and effectively with departments at District Services responsible for Facilities Planning and Purchasing/Contracts

Prepare oral and written reports and recommendations

Provide specialized information and assistance to students, staff, and the general public

Respond to requests and inquiries from the public

Select, train, lead, direct, supervise, and evaluate the performance of assigned personnel

Use sound judgment in recognizing scope of authority

Work effectively with administrators, faculty, support staff as well as representatives of business and governmental institutions

Work independently with little direction