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Passaic County Community College · 1 month ago

Administrative Assistant, Student Support Services-Classic (PT)

Paterson, NJ, US

Full-time

Onsite

Entry Level

$16/hr - $16/hr

2+ years exp

Passaic County Community College is seeking an Administrative Assistant for the TRiO Student Support Services (SSS) Classic department. The Administrative Assistant will be responsible for clerical, accounting, technology, and event planning functions to support the daily operations of the SSS-Classic Program.

CommunitiesHigher EducationUniversities

Work & Life Balance

Responsibilities

Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS-Classic Program, College programs and services, activities, and policies

Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials

Maintain Program database, file systems and records in electronic and hard copy formats

Maintain a log of all program expenditures, purchase requisitions, and supply inventory

Compile date and information for reports and analysis, including data verification and correction

Complete various tasks associated with Program event preparation

Develop Program promotional material for events and student outreach

Liaise with internal and external stakeholders on behalf of the Director as directed

Contact students as needed on behalf of the Director

Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed

Take minutes at staff and other college meetings as needed

Perform other duties as assigned by the Director

Qualification

Microsoft Office proficiencyAdministrative experienceData entryEvent planningFluency in SpanishInterpersonal communicationOrganizational skillsDetail orientedConfidentiality

Required

Associate's degree required

Minimum of two (2) years of experience working as an administrative or technical assistant in an educational setting

Must be highly proficient with Microsoft Office suite

Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team

Must be very organized, detail oriented and maintain strict confidentiality and professionalism

Ability to work some evenings and weekends, as program requires

Preferred

Fluency in Spanish and experience working with ESL students is a plus

Benefits

New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.)

Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.

Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.

NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)

Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)