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ProMach · 9 hours ago

Office Administrator

Deer Park, NY

Full-time

Onsite

Mid Level

3+ years exp

ProMach is a global leader in packaging solutions, and they are seeking a talented Office Administrator to join their team. This role is vital in providing support to the Finance department and ensuring a welcoming environment for employees and guests through various administrative tasks and event coordination.

Customer ServiceFood and BeverageFood ProcessingMachinery ManufacturingManufacturingPackaging ServicesService Industry

Responsibilities

Answer, screen, transfer incoming phone calls. Distribute messages as appropriate

Perform light accounting duties, e.g., customer billing, coding of A/P invoices, data entry

Proactively bring any apparent discrepancies or inconsistencies to Controller for review

Contact customers regarding past due invoicing

Organize, manage, event planning, catering

Guest meetings, in-house

Employee functions (lunches, holiday party, etc.)

Receive, sort, distribute incoming mail and packages

Manage vending machines

Includes shopping for snacks, filling machines, managing money

Greet guests and direct appropriately from position at front desk

Support aftermarket, engineering and production with overflow of targeted administrative tasks when requested

Qualification

MS Office SuiteOrganizational skillsInterpersonal skillsBasic math skillsAccounting experienceAdministrative experienceManufacturing experienceAttention to detailCommunication skills

Required

3 – 5 years' administrative experience

Proficiency with MS Office Suite

Basic math skills

Manufacturing work environment experience

Strong organizational skills

Attention to detail

Excellent interpersonal and communication skills (both oral & written)

Preferred

Excel – VLOOKUP experience preferred

Accounting or bookkeeping experience (preferred, but not required)

Benefits

Comprehensive medical/dental and well-being programs

Life insurance

A generous paid time off program

A retirement savings plan with a company match

Company

ProMach

ProMach is a family of best-in-class packaging and processing solution brands serving manufacturers of all sizes and geographies in the food, beverage, pharmaceutical, personal care, and household and industrial goods industries.

Founded in 1998

Covington, Kentucky, USA

1001-5000 employees