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Fujimi Corporation · 1 month ago

QMS Administrative Assistant

Tualatin, OR

Full-time

Onsite

Entry Level

1+ years exp

Fujimi Corporation is seeking a QMS Administrative Assistant to manage the Quality Management System and document control system. The role involves coordinating audits, maintaining document control, and ensuring compliance with company policies and ISO standards.

IndustrialIndustrial ManufacturingManufacturing

Responsibilities

Responsible for the document control management system (Master Control) and become the expert in its operation, continually finding ways to improve use of it’s functions and efficiencies across the organization

Launch and maintain change control for documents; process and track all changes assuring a standard format of new and revised documents is maintained

Responsible for the initiation of training for new and revised documents and then distributing / maintaining the department reference binders for master policies, procedures, forms where applicable

Coordinate periodic review of procedures and forms. Maintain the archives and historical files for mastered documents and records

Support the maintenance of the training database, training records, historical files on training programs and signature files

Set up users in the data management system and provide training to new hires on how to use the system effectively

Ensure that proper procedures are being followed in making database changes, additions and deletions

Be a quality auditor for compliance and audit execution

Coordinate and manage ISO9001, ISO14001, and customer audits, including but not limited to preparing audit documentation/reports, scheduling audits with auditors (internal and external), communicating pre-audit or closing audit items to stakeholders, participation in audits, providing additional support to Quality Engineers in the audit process

Stays up to date on auditing standards and regulations as well as company policies and procedures to ensure accurate and compliant audits

Complete other tasks as assigned

Qualification

Document ControlMasterControlISO9001ISO14001AuditingMicrosoft Office SuiteSchedule CoordinationTrainingOrganizedDetail OrientedProblem SolvingOral CommunicationWritten Communication

Required

High School Graduate or GED required

1-3 years experience in document control specialization including experience with internal and external audits

Proficiency in Microsoft Office Suite and using document control based systems

Experience in schedule coordination

Preferred

Associates (2 year college or technical school) or Bachelor's Degree (4 year college or technical school) preferred in a related field, or relevant experience in document control / auditing

Experience working with MasterControl a plus

Knowledge of ISO and RBA a plus