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Hanson Bridgett LLP · 14 hours ago

Legal Executive Assistant

Walnut Creek, CA

Full-time

Hybrid

Mid Level

$100K/yr - $120K/yr

3+ years exp

Hanson Bridgett LLP is a dynamic legal firm seeking a Legal Executive Assistant to support high-profile clients. The role involves managing critical documentation, billing processes, and coordinating with multiple stakeholders to ensure seamless operations and top-tier client experiences.

Legal

H1B Sponsor Likely

Hiring Manager

Raquel Gragg

Responsibilities

Run conflicts checks and prepare NBI forms for new matters, ensuring accuracy and timely submission for approval

Draft, format, and process multiple engagement letters daily, using established templates and customizing as needed

Save all engagement letters and related correspondence in iManage using dedicated naming convention

Review prebills, edit narratives, and coordinate with the billing coordinator

Draft and send customized client emails for invoices, referencing prior months as templates

Track and manage billing for high-profile clients, ensuring accuracy and professionalism

Submit and track expenses and reimbursements for the attorney

Update and maintain Google Docs for client deliverables

Proofread all outgoing correspondence for accuracy

Send finalized documents for signature via DocuSign

Manage virtual and physical mail, ensuring proper labeling, filing, and communication

Attend monthly Zoom calls with the Accounting team to review flat fee invoices

Prepare and send opinion and CPA letters, and coordinate related billing

Occasionally prepare Power of Attorney forms

Work with associates to prepare overnight mailings to the IRS

Track and send daily reminders to attorney for items needing attention

Qualification

Legal administrative experienceProficiency with iManageProficiency with DocuSignProficiency with Google DocsAttention to detailPlanningCommunication skillsOrganization skillsTeam player

Required

Bachelor's Degree

Proficiency with Google Docs, iManage, DocuSign, and standard office software

Ability to handle confidential information with discretion

Excellent planning and organization skills, including the ability to manage a number of projects concurrently and strong attention to detail

Excellent communication and interpersonal skills; positive and driven attitude

Team player with ability to work both independently and collaboratively

Preferred

At least three years of relevant experience as a legal administrative assistant, especially with high-profile clients, is strongly preferred

Benefits

Competitive salary and benefits package

Company

Hanson Bridgett LLP

Hanson Bridgett LLP is a full service AmLaw 200 law firm with more than 200 attorneys across California.

Founded in 1958

San Francisco, California, USA

201-500 employees

http://hansonbridgett.com/

H1B Sponsorship

Hanson Bridgett LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2021 (1)

2020 (2)