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Marist University · 1 month ago

Temporary CL-1 Administrative Coordinator, Department of Spiritual Life and Service

Poughkeepsie, NY

Full-time

Onsite

Mid, Senior Level

$22/hr - $23/hr

5+ years exp

Marist University is seeking a Temporary Administrative Coordinator for the Department of Spiritual Life and Service. The role involves providing clerical and administrative support, managing calendars, coordinating events, and serving as the initial contact for inquiries.

Higher Education

Growth Opportunities

Responsibilities

Serve as initial contact over the phone, in person and online, for students, parents, faculty, staff and the general public. Answer questions as able or refer inquiries to appropriate person

Schedule appointments and maintain staff calendars

Screen and prioritize office mail

Coordinate and supervise department wide events

Create correspondence on behalf of dean and department. Proofread documents

Input data into department computer system. Information may be of a confidential nature

Process information, including faculty contract preparation

Complete or oversee office purchases

Reconcile information such as financial records, travel expenses, etc

Review and manage department budget including Professional Development Funds, as assigned

Complete individual tasks and exercise judgment as permitted

Train and supervise student workers

Possess intimate knowledge of entire institution as required by position

Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people

Perform other job-related duties as required

Qualification

Advanced Calendar ManagementAdvanced Office OrganizationAdvanced Record & Data ProcessingAdvanced Written CommunicationAdvanced Auditing & Data ReconciliationAdvanced JudgmentAdvanced Interpersonal Communication

Required

High school graduate

5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work

3C-Advanced Calendar Management

5C-Advanced Written Communication

6C-Advanced Office Organization

7C-Advanced Record & Data Processing

9C-Advanced Auditing & Data Reconciliation

15C-Advanced Interpersonal Communication

16C-Advanced Judgment

Serve as initial contact over the phone, in person and online, for students, parents, faculty, staff and the general public

Schedule appointments and maintain staff calendars

Screen and prioritize office mail

Coordinate and supervise department wide events

Create correspondence on behalf of dean and department. Proofread documents