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Duke University Health System · 1 month ago

Administrative Assistant - Vascular

Durham, NC

Full-time

Onsite

Entry Level

2+ years exp

Duke Health is committed to compassionate care that changes the lives of patients and their community. They are seeking an Administrative Assistant to perform complex administrative and secretarial duties in the Vascular department, supporting faculty and maintaining efficient organizational operations.

Health CareMedical

H1B Sponsor Likely

Responsibilities

Coordinate special projects (meetings, division events and parties, projects, etc)

Assist faculty with development of standard operating procedures that can be implemented across the clinical enterprise

Use effective communication, critical thinking and problem-solving skills to prioritize and resolve issues via phone, email or in person

On behalf of the faculty, receive and respond appropriately to communication from a diverse range of stakeholders spanning the clinical, educational, and research infrastructure

Perform clerical and typing tasks related to the preparation and processing of a variety of office materials, including form letters, requisitions, memoranda, reports, and summaries. Duties include verifying accuracy of information, formatting documents according to established procedures, maintaining filing systems, and distributing completed materials as required

Assist with maintenance of faculty CV, licensure and professional memberships. Support faculty academic work by drafting and formatting professional documents, and help ensure priority projects remain on timeline

High level calendar management: secure travel arrangements (purchase plane tickets and make hotel reservations) and coordinate itineraries, process reimbursements, maintain clinical schedules optimizing efficiency and effectives for the physician

Provide support for faculty engaging in clinical, research, and education

Function as a liaison between department and other groups/departments within Duke

Provide back-up support and coverage to the Vascular administrative team

CME reimbursements for clinical and research

Qualification

Calendar managementAdministrative support experienceCommunication skillsProblem-solving skillsClerical tasksDocument formattingLiaison functions

Required

High school education or equivalent

Two years of administrative support experience of increasing variety and/or complexity

Benefits

CME reimbursements for clinical and research.

Company

Duke University Health System

Glassdoor3.7

World-class academic and health care system

Founded in 1925

Durham, North Carolina, USA

10001+ employees

http://dukemedicine.org

H1B Sponsorship

Duke University Health System has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (39)

2024 (30)

2023 (17)

2022 (24)

2021 (12)

2020 (10)