University of Florida · 1 month ago
Vice Chair of Administration for Department of Pediatrics
Gainesville, FL
Full-time
Onsite
Director/Executive
6+ years expThe University of Florida’s Department of Pediatrics is seeking an experienced Vice Chair of Administration to provide strategic and operational leadership for a large, complex academic department. This role involves overseeing administrative operations across research, education, and clinical missions, ensuring alignment with University and College of Medicine priorities.
Higher Education
Responsibilities
Oversee daily administrative operations across academic, clinical, teaching, and research missions
Lead the implementation of University, College of Medicine, UFP/FCPA, and UF Health policies and process changes, while fostering a culture of transparency, accountability, and team empowerment
Drive continuous process improvement through training, mentorship, and structured professional development plans that support team growth and alignment with departmental goals
Implement policies that strengthen efficiency and compliance, and manage schedules, meetings, and events to ensure timely, accurate stakeholder communication
Identify opportunities to strengthen academic, research, and clinical programs
Support development and execution of departmental strategic plans
Coordinate with faculty and leadership to align departmental goals with institutional priorities
Work closely with the Department Chair to advance departmental goals and initiatives
Support divisional administrators to ensure cohesive, coordinated operations
Develop and manage the department’s budget, including forecasting and long-term financial planning
Monitor financial performance while overseeing grant administration and research funding, to ensure adherence to budgetary expectations and fiscal accountability
Serve as the department’s senior fiscal officer, ensuring compliance with all College, UF Health, and University financial policies and procedures
Oversee recruitment, hiring, onboarding, and training of administrative staff, as well as oversee functions including employee relations, performance evaluations, and professional development initiatives
Ensure compliance with university HR policies and labor laws
Support faculty with research proposal development and submission
Oversee research project administration and regulatory compliance
Facilitate partnerships and collaborations to advance research initiatives
Oversee faculty recruitment, appointments, promotions, and tenure processes
Ensure timely completion and communication of annual faculty evaluations
Support curriculum development, scheduling, accreditation, and academic records
Support recruitment, admissions, and advising for UME learners, graduate students, residents, and postdoctoral fellows
Qualification
Required
Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience
Preferred
Proven leadership experience in complex healthcare or academic environments
Strong financial acumen with expertise in budgeting and grant administration
Understanding of healthcare finances, including billing and collections
Experience with extramural grant funding and physician billing
Ability to develop and implement strategic plans aligned with institutional goals
Commitment to continuous learning and awareness of industry trends
Familiarity with higher education and health system regulations, operating procedures, as well as national and state funding agency guidelines
Benefits
Generous Paid Leave: Enjoy 22 days of paid vacation, 13 days of paid sick leave, 11 paid Holidays, and 8 weeks of paid parental leave.
Individual and Family Health Insurance Benefits
State of Florida Retirement Plan Options
State of Florida Basic Life Insurance
Public Service Loan Forgiveness Eligible Employer
Professional Development Opportunities
Wellness Programs available to employees
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (388)
2024 (307)
2023 (278)
2022 (282)
2021 (169)
2020 (162)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
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