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STIIIZY · 8 hours ago

Administrative Assistant I

Los Angeles, CA

Full-time

Onsite

New Grad, Entry Level

STIIIZY is a leading company in the cannabis market, and they are seeking a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The role involves supporting managers and employees, managing office needs, and maintaining administrative activities.

CannabisE-CommerceFashionFlowersLifestyleManufacturingRetail

Hiring Manager

Bernardo Martinez

Responsibilities

Write and distribute email, correspondence memos, letters, faxes and forms

Must be proactive and observant, with a keen eye for detail

Organize and schedule appointments

Plan meetings and take detailed minutes

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Assist training and documenting training data base

Book travel arrangements

Coordinate events/offsite meetings

Management of special projects as required

Must be able to work overtime as needed

Provide general support to visitors

Act as the point of contact for internal and external clients

Track temporary associates validate hours

Assist in staff timekeeping and departmental scheduling duties. Prepare Personnel Action Notice (PAN) forms for appropriate signature and approval

Practice confidentiality in all clients, employees, and management related matters

Liaise with human resources and senior administrative assistants to handle requests and queries from senior managers

Completes other duties and special projects as requested by management

Performs work under direct supervision

Handles basic issues and problems and refers more complex issues to higher-level staff

Diligent, Punctual and Ready to work!

Perform other duties as needed in support of business objectives assigned by supervisor

Qualification

MS OfficeOffice management systemsTime managementAttention to detailTyping 50 WPMMulti-taskingFamiliar with office equipmentWritten communicationVerbal communicationOrganizational skillsProblem-solving

Required

High School Diploma

Must be at least 21 years of age

Must be able to push, pull, move, and/or lift a minimum of 15 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet

Prolonged periods of standing, sitting at a desk, and working on a computer

Must be able to access and navigate each department at the organization's facilities

Ability to get in and out of the vehicle and walk up and down stairs during your shift

Must be able to stand, sit for prolonged periods of time, bend, kneel, squat, and twist

Knowledge of office management systems and procedures

Familiar with office equipment, including printers and fax machines

Proficiency in MS Office (MS Excel and MS PowerPoint)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

Type 50 WPM