Chowbus · 1 month ago
Senior Accounts Payable Specialist
United States
Full-time
Remote
Mid, Senior Level
$60K/yr - $70K/yr
4+ years expChowbus is a company seeking a Senior Accounts Payable Specialist who will manage the full Accounts Payable cycle and ensure timely processing of payables activities. The role involves evaluating invoice discrepancies, managing vendor relationships, and implementing process improvements while maintaining strong internal controls.
Delivery
Responsibilities
Process vendor invoices daily in Ramp, ensuring accuracy, timeliness, and appropriate coding
Review, investigate, and resolve invoice discrepancies independently
Manage vendor onboarding and maintain vendor master data, including W-9/W-8 forms and contracts
Serve as the primary liaison for vendor inquiries, ensuring professional and timely resolution
Oversee distribution, tracking, and administration of company-issued credit cards
Review and approve employee expense reports in compliance with T&E policies
Educate employees on reimbursement and credit card procedures
Reconcile vendor statements, resolve discrepancies, and maintain accurate ledgers
Reconcile AP-related balance sheet accounts, including cash, credit card, AP, and clearing accounts
Support month-end close and provide financial reporting as needed
Prepare and submit year-end 1099 reporting in compliance with IRS deadlines and requirements
Maintain documentation to support audit readiness and regulatory compliance
Support internal and external audits by providing documentation, analysis, and explanations
Identify operational gaps and recommend process enhancements to increase efficiency and control
Collaborate with finance leadership to establish scalable AP best practices
Respond to internal inquiries related to invoice submissions, payments, and expenses
Provide financial data and analytical support to business leaders as needed
Qualification
Required
Bachelor's degree in Finance, Accounting, Economics, or a related field
4+ years of full-cycle accounts payable experience in a high volume environment
Strong knowledge of W9/W8/1099 requirements and year-end reporting
Proficiency in Excel (including VLOOKUPs and pivot tables)
Proven ability to manage reconciliations, track variances, and maintain vendor relationships
Basic knowledge of administrative and clerical procedures and systems
Effective written and verbal communication skills
Excellent analytical, problem-solving, and critical-thinking skills
Detail-oriented, with a high degree of accuracy and the ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong communication and presentation
Ability to work collaboratively with cross-functional teams
Ability to problem solve independently
Ability to find solutions to increase efficiency and effectiveness
Ability to interpret policies, apply judgment, and make independent decisions
Familiarity with internal controls and audit standards
Preferred
Multi-entity experience
In depth knowledge of Ramp
Benefits
Medical, dental, and vision insurance
401(k)
100% employer-paid Short-Term Disability (STD)
100% employer-paid Life Insurance and option for additional employee-paid Life Insurance
100% employer-paid Accidental Death and Dismemberment (AD&D) Insurance and option for additional employee-paid AD&D Insurance
Company holidays
Birthday off
Paid Parental Leave
Flexible Paid Time Off (PTO)
Employee Assistance Program (EAP)
Company
Chowbus
Chowbus is a fast growing, well-funded food startup headquartered in Chicago on a mission to help diners to discover new and exquisite dishes, and to give traditional mom and pop restaurants a fighting chance to succeed without compromising who they truly are.
201-500 employees
H1B Sponsorship
Chowbus has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (9)
2023 (5)
2022 (10)
2021 (13)
2020 (6)
Funding
Current Stage
Growth StageTotal Funding
unknown2024-01-24Acquired
Leadership Team
Linxin Wen
CEO and Co-founder
Suyu Zhang
Co-Founder & CTO
Recent News
Business in Vancouver
2024-04-08
Company data provided by crunchbase