ILIA Beauty · 1 month ago
Project Manager, Visual Merchandising Operations (Temp)
Los Angeles, California, United States
Full-time
Hybrid
Mid, Senior Level
$40/hr - $50/hr
6+ years expILIA Beauty is a leading clean makeup brand headquartered in Laguna Beach, California. They are seeking a Visual Merchandising Operations Project Manager (Temp) to oversee day-to-day visual merchandising activities and manage product launches, ensuring operational excellence and cross-functional collaboration.
Cosmetics
Responsibilities
Partner with the sales team as the VM point of contact to ensure all gondola and retail updates are delivered on time and on budget
Act as the main liaison with fixture vendors, leading weekly calls and coordinating between meetings to drive development progress and on-time execution
Integrate and manage timelines across fixture vendors, sales, marketing, and creative teams to plan the global seasonal updates schedule
Partner with Creative Operations and designers to review project scope, timelines, artwork reviews and approval process.Input projects, tasks, and timelines into Asana and follow up regularly to ensure on-time execution
Proactively keep cross-functional partners informed through meeting agendas and actionable recaps, while identifying potential risks early, communicating critical updates, and recommending solutions
Manage the approvals process with manager and stakeholders
Attend 1:1, team and cross-functional meetings as needed
Oversee the display development process from planogramming through technical drawing review and prototype approval
Create schematic planograms that consider product flow, design, and budget requirements
Present planogram options to the team manager and senior leadership to secure approvals
Develop creative briefs and kickoff decks outlining all required displays and graphics
Review technical drawings with the manager and communicate revisions to vendors
Assess prototypes and graphic samples to ensure high-quality design and execution
Review instruction sheets and provide revisions as needed
Evaluate materials and production processes to enhance quality or reduce costs
Create Excel-based assortment sheets for each retailer update
Maintain databases tracking door counts and merchandising inventory
Prepare supporting documents, including presentation decks and budget materials
Provide distribution lists and finalize graphic/display orders
Oversee in-store repairs, replacements, new door openings, and installations
Conduct store visits to assess ILIA display quality and monitor beauty industry trends
Review vendor quotes to ensure costs align with budgets
Contribute to the continuous improvement of processes to achieve operational excellence
Qualification
Required
6+ years of experience in visual merchandising operations and project management, ideally within the beauty industry and open-sell retail environments
Proven understanding of merchandising timelines, display/print development and production processes
Proven ability to manage multiple projects with agility, meeting deadlines while ensuring high-quality results
Effectively communicates through proactive interaction and attentive follow-up
Brings integrity, enthusiasm, and a growth mindset, and remains receptive to feedback to foster continuous learning and process improvement
Thrives in a fast-paced, entrepreneurial environment
Proficient in Asana, Excel, and Google Workspace (Sheets, Slides, Docs)
Preferred
Experience managing vendor relationships
Familiarity with display fabrication
Adobe Illustrator experience
Benefits
Hybrid Work Model - Find your flow, working from home or from one of our offices
Company
ILIA Beauty
ILIA Beauty is a new path for beauty by balancing safety with product performance.
11-50 employees
H1B Sponsorship
ILIA Beauty has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2022 (1)
Funding
Current Stage
Growth StageTotal Funding
$14.5MKey Investors
Silas Capital
2022-02-01Acquired
2020-01-10Series B· $11.5M
2018-12-18Series Unknown· $3M
Leadership Team
L
Lynda Berkowitz
Member Board of Directors
Sasha Plavsic
Founder and Creative Director
Recent News
2025-06-21
Company data provided by crunchbase