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Hammer Creative · 1 month ago

Office & Human Resources Assistant

North Hollywood, CA

Full-time

Hybrid

New Grad, Entry Level

Hammer Creative is seeking a highly organized and reliable Office & Human Resources Assistant to support essential administrative functions and maintain a welcoming office environment. The role involves a variety of responsibilities including front office duties, event planning, and HR support, all aimed at fostering a positive company culture.

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Responsibilities

Have knowledge of everything happening at the company and interact with all employees and departments. You are the HUB of Hammer!

Perform front office duties such as greeting guests, answering phone/buzzing people in, shipping/tracking packages, checking the mail, ordering supplies and stocking the kitchen

Opening the office every morning (opening + closing blinds daily, starting coffee machine + unloading dishwasher in both suites, re-stocking kitchens)

Organize office lunches and order weekly donuts + bagels

Handling all snacks/drinks/weekly groceries for the office (Ralphs/Costco) + re-stocking daily

Assist Operations Manager in planning company events and helping to promote a fun and rewarding culture

Coordinate food services for employees

Move equipment and furnishings within the facility to help foster efficiency, and/or coordinate movers

Assist Operations Manager in performing a wide variety of research ranging from anything requested by creative or production departments, to venues for an event, to gifts for clients

Assist Operations Manager in ensuring a smooth operation of the office by overseeing and coordinating local facilities-related matters; managing meeting spaces; and overall tidiness of the office

Perform various administrative tasks in an effective and efficient manner

Receive all incoming telephone calls and mail and distribute them to appropriate individuals. Scan any bills received and send to the Operations Manager

Provide insight about office and employee needs to the Operations Team

Be an active participant in creating the office culture by sharing, collecting and administering ideas for a positive workspace that embodies the company culture

Other duties as assigned by management or as necessary to support the team and company objectives

Help facilitate digital documentation and gather signatures

Help maintain digital employee files

Help schedule meetings and interviews as requested

Provide general support for the HR and Operations team

Maintain confidentiality and handle sensitive information with discretion

Support exit logistics, such as collecting company property, scheduling exit interviews, and updating personnel files

Qualification

Organizational skillsAttention to detailCommunication skillsHuman resources knowledgeCustomer serviceProactive mindsetProfessional demeanorTeam collaborationConfidentiality

Required

Highly organized and detail-oriented

Interested in growing your career in human resources and business operations

Valid Driver's License and reliable form of transportation

Handle confidential information with the utmost discretion

Strong organizational skills and great attention to detail

Proactive approach to tasks

Professional demeanor with a strong work ethic, high level of integrity, and commitment to strive for excellence

Concise verbal and written skills to effectively communicate productively with a wide range of people, both internally and externally via telephone, e-mail, and in-person

Ability to work collaboratively within all functions of the organization and interact effectively with all levels of management and employees

Self sufficient, ability to work independently with minimal supervision

Excellent customer service

Willingness to learn and take on additional responsibilities