Circular Action Alliance · 1 month ago
National Reimbursement Senior Manager
United States
Full-time
Remote
Senior Level, Lead/Staff
$132K/yr - $173K/yr
8+ years expCircular Action Alliance is seeking a National Reimbursement Senior Manager to lead reimbursement efforts across California and emerging EPR states. This role involves overseeing the lifecycle of reimbursement applications and collaborating with various teams to ensure regulatory compliance and effective funding solutions.
Non-profit Organization Management
Responsibilities
Lead reimbursement strategy and execution across California and emerging EPR states, ensuring consistency, transparency, and regulatory alignment
Determine eligibility of applications to qualify as covered costs based on rigorous evaluation, triangulation of information, and collaboration with functional subject matter experts
Facilitate the development of optimal funding solutions for each project that advance environmental outcomes, regulatory compliance, and program performance targets
Identify efficiencies, ineligible components, and cost gaps to ensure reimbursement determinations are accurate and aligned with state requirements
Develop and refine reimbursement policies, frameworks, methodologies, and operating procedures across multiple states
Work closely with Legal, Field Operations, Data & Analytics, Materials, Technical Services, Finance, and other teams to ensure thorough, multidisciplinary review processes
Collaborate with the Executive Senior Manager and their team to maintain effective information flow from applicants and ensure accurate assessment of operational data
Support regulatory reporting, documentation requirements, and audit readiness
Use analytical tools, data systems, and financial modeling to inform reimbursement determinations
Demonstrate extensive experience in business case development—evaluating applicant-supplied cases and producing internal analyses
Review and validate operational, financial, performance, and market data to support funding determinations
Conduct scenario planning and financial evaluations to support long-term strategy and methodology development
Develop, manage, maintain and improve the list of applications received for reimbursement funding
Identify and evaluate funding opportunities that align with regulatory obligations, performance improvement, and program priorities
Identify missing valuation input data from received applications based on covered cost criteria and drive the workflows for data acquisition and ingestion in collaboration with the Data & Analytics team
Provide recommendations on funding allocation, prioritization, and risk mitigation strategies
Lead the comprehensive review of reimbursement applications, validating and triangulating content using internal data, external sources, operational datasets, and historical benchmarks
Ensure each request undergoes rigorous analysis to identify eligible and ineligible portions and ensure accuracy, transparency, and compliance
Engage with applicants to address questions, identify missing elements, and guide them toward complete and accurate submissions
Work collaboratively across internal teams—including Legal, Field Operations, Data & Analytics, Materials, Finance, and Planning—to ensure robust review and consistent interpretation of requirements
Engage with local governments, haulers, recyclers, and other external interest holders to ensure information alignment and compliance with program needs
Manage funding visibility and provide direct inputs into budgeting and fee-setting in collaboration with the Data & Analytics team
Support strategic program planning, operational improvement initiatives, and alignment across reimbursement, operations, and compliance efforts
Identify opportunities to build a reimbursement team as needed; recruit, develop, and mentor team members with a strong focus on efficiency, accuracy, and relevancy in all reimbursement workflows
Conduct research to gather regulatory, operational, and economic information necessary for informed decision-making and solution development
Thrive in ambiguous, evolving environments by developing clear, actionable plans to address challenges and emerging issues
Perform other related duties as assigned
Qualification
Required
Bachelor's degree required
8+ years of relevant professional experience in reimbursement, financial program management, claims analysis, waste/recycling operations, or similar fields
Proven ability to work collaboratively in cross-functional, geographically distributed teams
Preferred
Master's degree in a related field (MBA, environmental studies, economics, finance)
Experience and familiarity with EPR programs (e.g., California SB 54, Oregon RMA, Colorado PRO, other states)
Company
Circular Action Alliance
Circular Action Alliance (CAA) is a U.S.
Founded in 2022Washington, District of Columbia, US
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase