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Maniilaq Association · 1 month ago

Human Resources Assistant I / II

Kotzebue, AK

Full-time

Onsite

New Grad, Entry, Mid Level

0+ years exp

Maniilaq Association is a Native/Indian Preference/EEO Employer seeking a Human Resources Assistant I / II. The role involves providing technical assistance within the Human Resource Division, focusing on data development, data entry, and customer service. Responsibilities include managing personnel documentation, assisting with the hiring process, and supporting HR operations.

Health CareNon ProfitSocial

Comp. & Benefits

Responsibilities

Completes pre-employment reference checks in a timely manner

Creates new employee personnel and payroll folders

Performs and maintains the filing of all documentation, including archiving and storing documents

Ensures the file room and reception desk are clean and organized

Greets customers in a respectful manner

Answers the main HR phone line and directs calls, as appropriate

Assists applicants and new employees in completing forms and provides information on vacancies

Assists customers with the online application process

Enters new vacancies into the online application system and creates job vacancy folders for the Specialists/Generalists

Completes unemployment/salary verifications

Conduct drug tests, alcohol tests and takes fingerprints

Makes travel arrangements for Human Resource personnel and prospective employees

Completes badging process for employees and contractors

Completes Travel Requisitions, Check Requisitions and Purchase Requisitions, as necessary

Maintains and orders an adequate supply of forms, supplies and materials

Properly disposes of confidential information

Assists with projects such as the Longevity Awards, New Hire Orientation, etc

Prepares packets for New Hire Orientation

Participate in conducting New Hire Orientation on rotational schedule

Participates in carrying the HR on-call phone rotation schedule

Assists with HR internal audits needed for compliance with state/federal regulations

Assists with UKG/Kronos time-clock maintenance

Acts as lead HR Assistant with front desk operations

Qualification

HR clerical experienceWord processingSpreadsheet proficiencyCustomer serviceTyping skillsTravel arrangementsConfidential information handling

Required

High school diploma or equivalent

6 months related HR clerical experience preferred

Must be able to type well enough to efficiently carry out duties

Prior experience using computers at the beginning level for word processing

Ability to travel in small planes

Qualifications of the Assistant I; plus 2 years of work experience as a Human Resources Assistant I with 1-year experience assisting with HR Generalist/Specialist work with the ability to advise on common policy questions

Experience using computers at the intermediate level for spreadsheets and word processing