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CAMBA · 1 month ago

Senior Purchasing Coordinator, Purchasing Department

Brooklyn, NY

Full-time

Onsite

Mid, Senior Level

$55K/yr - $60K/yr

2+ years exp

CAMBA is a community organization dedicated to building an inclusive New York City. The Senior Purchasing Coordinator will manage procurement processes, maintain vendor relationships, and ensure compliance with purchasing regulations to support CAMBA's programs.

Health CareNon ProfitProfessional ServicesSocial

Responsibilities

Follows CAMBA’s Procurement Policy

Researches and expands the agency’s M/WBE vendor list selecting from the NY City and NY State databases

Researches and expands the agency’s Purchasing group vendors selecting from their catalogs

Attends M/WBE vendor recruitment events and conferences sponsored by CAMBA funding agencies

Interviews new vendors

Creates new vendor accounts

Assists with M/WBE contractual compliance

Communicates with vendors to request required documents and reviews submitted documents for completion and compliance with procurement rules and regulations

Obtains signed letters of intent, COIs and other required documentation

Maintains the vendor M/WBE Certificates and verifies M/WBE Status

Assists with keeping records on contract requirements regarding purchasing, vendors and purchasing groups

Generates reports as needed

Maintains up-to-date file system. Enters data into the purchasing system

Creates and facilitates procurement presentations and trainings on programs, policies, and compliance for staff and vendors. Assist vendors with procurement regulations, processing, and payments

Updates CAMBA’s MWBE Vendor List/Preferred Vendor List

Communicates and shares vendor information with CAMBA Staff

Assists with purchasing/procurement support (i.e.-reconcile purchase orders and invoices)

Maintains professional relationships with vendors

Complies with all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable information

Maintains accurate files of paperwork of all orders (i.e. - copies of Purchase Order forms, Purchase Request forms

May track packages and follow up on back orders

May assist with following up on programs purchase request forms

May answers and screens incoming telephone calls as needed

Tasks may be modified, expanded, and/or assigned over time

Qualification

M/WBE vendor knowledgeProcurement policy adherenceMicrosoft Office proficiencyVendor communicationTyping skillsComputer skillsNon-profit purchasing knowledgeWritten communicationVerbal communication