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Spelman College · 1 month ago

Executive Assistant and Office Manager for Human Resources and Culture

Atlanta Metro

Full-time

Hybrid

Senior Level

5+ years exp

Spelman College is a dynamic higher education institution seeking an Executive Assistant and Office Manager for Human Resources and Culture. The role provides advanced administrative support to the Vice President for Human Resources and Culture and requires collaboration with various stakeholders to ensure smooth office operations.

Higher Education

Responsibilities

Manage complex calendars, schedule high-level meetings, and coordinate travel arrangements

Prepare and review correspondence, reports, and presentations on behalf of the Vice President

Handle confidential and sensitive information with integrity and discretion

Serve as the primary point of contact and serve as liaison between the VP and internal/external stakeholders, including faculty, staff, students, and governing bodies

Coordinate communications across multiple departments and ensure timely responses to inquiries

Oversee day-to-day operations of the Vice President's office, ensuring efficiency and professionalism

Answering phone calls, screening visitors, coordinating internal and external resources, and cultivating relationships with vendors

Manage the Division of Human Resources daily office operations to include administrative tasks, schedule meetings, manage travel, and oversee office functions/events, ensuring smooth and efficient operations

Assist in planning, executing, and tracking projects and strategic initiatives

Conduct background research and compile briefing materials for meetings and presentations

Compiling data, maintaining records, and updating databases

Maintain confidential filing systems (electronic and paper) and ensure appropriate document retention

Organize high-level meetings, retreats, committee sessions, and College events

Prepare agendas, take and distribute meeting minutes, and track follow-up actions

Handling sensitive information with discretion and maintaining a professional demeanor

Working with other staff members to ensure efficient and effective office operations

Qualification

Microsoft Office SuiteGoogle WorkspaceCalendar managementOrganizational skillsCommunication skillsInterpersonal skillsConfidentialityTeamwork

Required

Bachelor's degree or equivalent combination of education and experience

5–7 years of progressively responsible administrative experience, preferably in a higher education setting

Proficiency with Microsoft Office Suite, Google Workspace, and enterprise calendar/email systems

Excellent organizational, written, and verbal communication skills

Ability to prioritize tasks, manage multiple deadlines, and work independently

Preferred

Experience supporting senior executives in academia

Familiarity with College governance, academic protocols, and higher education terminology

Strong interpersonal skills and the ability to work effectively with diverse populations

Company

Spelman College

Spelman College, a historically Black college and a global leader in the education of women of African descent, is dedicated to academic excellence in the liberal arts and sciences and the intellectual, creative, ethical, and leadership development of its students.

Founded in 1881

Atlanta, Ga, US

501-1000 employees