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Spelman College · 1 month ago

Associate Director of Facilities Operations

Atlanta Metro

Full-time

Hybrid

Senior Level, Lead/Staff, Director/Executive

7+ years exp

Spelman College is seeking an Associate Director of Facilities Operations to support the Director of FMS in managing personnel, finances, and equipment related to campus facilities. The role involves overseeing maintenance programs, managing resources, and ensuring effective service delivery in the absence of the Director.

Higher Education

Responsibilities

Assumes full responsibilities for Facilities Maintenance and Services in the absence of the Director, with authority over all department managers

Also, acts as the principal representative for the department on FMS operational matters and serves as the institutional representative to professional organizations

Represents the department on ongoing campus committees

Works with the Director in establishing priorities and making purchases

Determines training needs with department and unit heads and assist in developing training programs or in securing outside resources to address training needs

Responsible for maintenance, custodial, grounds, and leadership training programs

Develops and implements a training package for use during departmental new employee orientation

Develops annual work plan that identifies goals and expected accomplishments for the Operations Teams

Responsible for annual facilities audit and inventory of all facilities, systems, and equipment for which the department is responsible

Reviews department equipment needs, prepares reports on equip status, and develops equip requests

Develops and revises policies pertaining to the provision of services; e.g. priorities, scheduling, nature for services provided, degree to which service is provided, and charges for services provided

Evaluates the effectiveness of the services provided and performs inspections on work in progress and upon completion

Reviews reports on personnel transactions: e.g. sick leave, vacations, leaves of absence, etc

SUPERVISORY RESPONSIBILITIES This position has supervisory responsibilities for one or more positions in the department. This does not include work study students

DIMENSIONS Contributory responsibility for department budget. Contributory and shared responsibility for project budgets from $100K – $10M

Qualification

Facilities managementSupervisory experienceComputerized maintenance management systemsBuilding codes knowledgeMicrosoft Office SuiteCADDPositive work environmentAnalytical skillsExperience in higher educationGeorgia Driver’s LicenseEngineer (P.E.) certificationArchitect (R.A.) certificationCertified Educational Facilities Professional (CEFP)Organizational skillsOral communication skillsWritten communication skills

Required

Bachelor's required with a minimum of seven (7) years' work experience in facilities management, engineering or architecture required

Previous supervisory experience is required

The incumbent must be familiar with computerized maintenance management systems (CMMS)

The ability to manage and motivate a diverse workforce of approximately 60 people

This position requires excellent organizational skills in order to maintain and retrieve various types of information and documentation

Experience in interpreting as-built documents, vendor proposals and estimates as essential to maintenance projects or minor improvements

Working knowledge of building codes, fire and safety codes and requirements

Excellent oral communication skills are required when presenting information and responding to questions from students, employees, the general public in one-on-one or group situations and when conveying information to employees, design consultants, contractors and governmental officials

Incumbent must be able to write various reports, business correspondence and procedure manuals plus compose memos, letters, and emails

Must demonstrate the ability to maintain a positive work environment and share knowledge in a manner others may perform their duties

Must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals

To perform this job successfully, an individual must have intermediate skills using Microsoft Office Suite (Word, Excel, PowerPoint) which includes such things as writing business correspondence, memos, and e-mails, plus creating flyers, tables, spreadsheets using formulas, and graphs

Must be able to pass a pre-employment drug test

Preferred

Master's degree preferred

Experience in a higher education institution and CADD, a plus

Experience using AutoCad, Adobe Acrobat/Illustrator, and Prolog Construction software packages, preferred

An Engineer (P.E.), an Architect (R.A.) or a Certified Educational Facilities Professional (CEFP) credential preferred

Company

Spelman College

Spelman College, a historically Black college and a global leader in the education of women of African descent, is dedicated to academic excellence in the liberal arts and sciences and the intellectual, creative, ethical, and leadership development of its students.

Founded in 1881

Atlanta, Ga, US

501-1000 employees