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TowneBank · 6 hours ago

Event Coordinator

Suffolk, VA

Full-time

Hybrid

Mid Level

3+ years exp

TowneBank is a financial institution seeking an Event Coordinator to support their events team through various stages of corporate and member-facing events. The role involves managing event logistics, coordinating with vendors, and ensuring brand compliance to deliver high-quality experiences for attendees.

Banking

H1B Sponsor Likely

Responsibilities

Support event managers by overseeing project coordination, including detailed event logistics, calendar management, task tracking, deadlines, and deliverables, all within event management software

Assist with event set-up and tear-down, ensuring smooth transitions before, during, and after each event

Act as a liaison between vendors and internal teams to meet all event requirements, such as audio/visual setups, venue arrangements, and guest accommodations. Proactively resolve issues to guarantee a seamless attendee experience

Assist in preparing essential event materials, including signage, name badges, agendas, and presentations, confirming that resources are available and aligned with brand standards

Offer on-site event support by welcoming guests, managing check-in procedures, and addressing attendee concerns to optimize their experience

Oversee member entertainment opportunities for corporate suites, coordinate with stakeholders, organize promotional items, and manage catering logistics

Partner with the marketing team to infuse brand messaging into all event touchpoints, ensuring consistent and compelling representation throughout each event

Keep stakeholders informed of event progress and status updates, fostering clear communication and team alignment

Conduct post-event evaluations by collecting feedback from attendees, vendors, and internal stakeholders to identify improvement opportunities and document best practices

Compile comprehensive event recaps and analytics to measure success and guide future planning

Assume responsibility for any additional events and projects that may be delegated

Manage the EventsAir Platform for event registration, communications, attendee management, volunteer management and reporting

Maintain data integrity and assist team members with platform usage

Coordination of event invitation mailings, including mail merge, de-duping, proofing, printing, and mailing

Complete application process for permits and licenses for events

Maintain linens, arrange for cleaning, and inspect for damage

Work closely with the Facility Attendant to inventory and order event supplies

Maintain order and inventory in event storage areas

Maintain the corporate event calendar and monthly distribution

Responsible for the weekly distribution of the Corporate Event Status report

Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA)

Other duties as assigned

Assist the Senior Event Manager with event budget tracking and documentation

Process invoices, track expenses, and ensure purchases are within authorized limits

Support reporting on event financials and cost savings

Coordinate with vendors for event-related services, including scheduling, logistics, and invoicing as needed

Support contract review and maintain records of vendor agreements

Work closely with the Senior Event Manager and other team members to align event deliverables with business goals and timelines

Provide guidance and support to temporary staff or volunteers during events

Assist with post-event activities, including feedback collection and reporting

Track and report on key performance metrics such as event setup efficiency and attendee satisfaction

Contribute ideas for process improvements and service enhancements

Take ownership of assigned events and projects as directed by the Senior Event Manager

Provide support for executive presentations and corporate management events

Qualification

Event managementBudget trackingVendor coordinationMicrosoft OfficeEvent management softwareCommunication skillsOrganizational skillsCollaboration skills

Required

3+ years of professional experience in event planning or the hospitality industry

Strong organizational skills with the ability to manage multiple projects and meet deadlines

Excellent communication and collaboration skills

Proficiency in Microsoft Office and event management software

Must be willing to work some evenings and occasional weekends. Some travel is required. Minimal overnight travel required

Ability to maintain calm, professional demeanor in high-paced, high-volume work environment

Demonstrate strong organizational skills with the ability to prioritize, follow through, and meet deadlines with a strong sense of urgency

Excellent computer skills, including Microsoft Office programs Word, Excel, PowerPoint, Teams, SharePoint

Preferred

Experience with event management platforms (Events Air or similar) preferred

Bachelor's Degree in Event Management, Hospitality, Marketing, or related field

Experience with event budgeting and financial tracking

Experience supporting large-scale or executive-level events

Company

TowneBank

TowneBank is a bank that offers various financial services to individuals and businesses.

Founded in 1999

Portsmouth, Virginia, USA

1001-5000 employees

https://www.townebank.com/

H1B Sponsorship

TowneBank has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2022 (1)