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Mack Trucks · 9 hours ago

Executive Administrative Assistant - President and CEO, Mack Trucks

Greensboro, NC

Full-time

Onsite

Senior Level, Lead/Staff

$111K/yr - $137K/yr

10+ years exp

Mack Trucks is committed to shaping sustainable transport and infrastructure solutions for the future. The Executive Administrative Assistant provides high-level, confidential administrative support to the President and CEO, ensuring the effective operation of the executive office and enabling strategic leadership.

ConstructionLogisticsTransportation

H1B Sponsor Likely

Responsibilities

Provide comprehensive executive administrative support, including coordination of complex calendars, events, and reports handled with strict confidentiality

Manage the executive’s calendar, prioritize meetings, and coordinate domestic and international travel to maximize efficiency

Offer proactive strategic support to ensure smooth daily operations of the President’s office

Interact effectively with all levels of management, including Executive Board Members, demonstrating exceptional interpersonal and communication skills

Direct Employee Relations matters to the appropriate P&C Partner and support communication of resolutions

Organize and prioritize multiple tasks and projects to ensure deadlines are met

Prepare materials for monthly Executive Board meetings, ensuring accuracy and readiness

Plan and manage onsite and off-site visits, including travel, agendas, presentations, and liaison responsibilities

Support Board of Directors coordinators for North American meetings, managing all logistics and materials

Schedule and coordinate staff meetings, preparing agendas and distributing materials to the Executive Management Team

Lead key projects and initiatives as assigned by the President and CEO

Serve as the primary point of contact for the President and CEO, including phone management and greeting visitors professionally

Track and prepare expense reports in compliance with company policy

Maintain distribution lists to support effective internal communication

Oversee office supplies and printed materials to ensure an organized, well-equipped environment

Handle incoming and outgoing mail, including preparing overnight packages

Manage the GTNA Governance calendar in alignment with Group Trucks NA governance processes

Partner with HR on the Executive Assistant recruitment process, including interviewing, providing feedback, and training new EAs

Manage the flow of information to and from the President, ensuring they remain informed and that appropriate responses are initiated. Draft routine correspondence for review and signature

Perform other duties as assigned in support of the President, CEO, and executive team

Participate in Executive Board Assistant biweekly meetings, providing GTNA/Mack business updates and supporting succession planning for Executive Assistants

Qualification

C-Suite support experienceMicrosoft Office SuiteCalendar managementProject managementConfidential information handlingBusiness writingInterpersonal skillsPresentation preparationProblem solvingAttention to detail

Required

Exceptional planning and organizational skills with a demonstrated focus on quality, attention to detail, and proactive recommendations for productivity and efficiency

10+ years of professional administrative experience

8+ years of significant experience supporting C-Suite senior executives

Extensive experience managing calendars for multiple individuals, including meeting coordination and prioritization of meeting requests and events

Experience working in a fast-paced, professional environment where sound business judgment, flexibility to respond to shifting schedules and priorities, while maintaining composure under pressure

Proven experience in problem solving, research, and analysis

Effective level of ambition and the ability to understand and align with team and corporate objectives

Ability to build productive working relationships across all levels of the organization, both internally and externally

Superior verbal and interpersonal communication skills

Exceptional grammar, business writing, and presentation preparation skills, with the ability to communicate at all levels of the organization

Excellence in reading, writing, and speaking English

Demonstrated ability to handle confidential information and maintain the highest level of integrity and ethics

Expert-level proficiency with Microsoft Office Suite

Ability to travel 30% per year, with some international travel

Preferred

Associate degree preferred but not required

Benefits

Competitive medical, dental and vision insurance.

Generous paid time off.

Competitive matching retirement savings plans.

Working environment where your safety, health and wellbeing come first.

Focus on professional and personal development through Volvo Group University.

Programs that make today’s challenging reality of combining work and personal life easier.

Company

Mack Trucks

Glassdoor3.4

Mack Trucks, Inc is a company that rents Mac Trucks to businesses for various uses.

Founded in 1900

Greensboro, North Carolina, USA

1001-5000 employees

http://www.macktrucks.com

H1B Sponsorship

Mack Trucks has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (6)

2024 (12)

2023 (7)

2022 (12)

2021 (10)

2020 (10)