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Odyssey Systems · 3 days ago

Executive Assistant

Colorado Springs, CO

Full-time

Hybrid

Senior Level, Lead/Staff

9+ years exp

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem. They are seeking an Executive Assistant to support the Space Systems Command, providing technical guidance and administrative support to managers and employees in various HR and personnel processes.

ConsultingProject ManagementTechnical Support

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Respond to various tasks to include but not limited to data calls, document reviews, acquisition reporting, travel requests, media requests, and other mandatory reporting directed by Congress, Office of the Secretary of Defense, Secretary of the Air Force, Headquarters Air Force, Headquarters Space Force, Space Systems Command, and local entities; ensure responses are approved by the appropriate program office prior to submission to the PEO and release to the originator for closure

Complete tasks to include add/delete employees, navigating the database, and support the Government timekeeper in support of the Automated Time Attendance and Production System database

Provide support services to include but not limited to providing responses to routine queries; preparing reports, papers, and briefings; reviewing staff packages and recommending changes; organizing calendars; maintaining conference room schedules; scheduling/setting-up meetings and conferences; creating and maintaining staff slides; answering telephones; taking/relaying messages; in/out processing employees; picking up mail; updating and submitting recall rosters; and tracking military and civilian personnel actions for their assigned office

Participate in Government directed OSS functional meetings and tag-ups

Act as Travel Clerk and perform Defense Travel System (DTS) functions on behalf of the traveler to include, but not limited to, reserving airline tickets, hotel accommodations and rental cars; preparing itineraries; and assisting travelers with completing vouchers upon return