Educational Alliance · 1 month ago
Administrative Coordinator, Youth Programs
14th Street Y, New York, NY, US
Full-time
Onsite
Entry Level
$25/hr - $25/hr
2+ years expEducational Alliance is a vibrant Jewish community center located in Downtown Manhattan. They are seeking an Administrative Coordinator for Youth Programs who will manage communications and support operations teams during the camp season.
EducationHealth CareNon Profit
Responsibilities
Train in the systems, policies, and procedures used by Youth Programs with Senior Manager, Operations & Engagement
Train in 'voice'. Understand our values and how we implement them in family and staff communication via phone or email with Senior Manager, Operations & Engagement
Train in use and function of Campsite, Youth Program’s primary operational system
Assist families with inquiry – close enrollments via Campsite. Answering questions, updating family information, and updating enrollments if possible/necessary
Assist in execution of Youth Programs orientation days (June for camp, September for After School) including scheduling, printing, attendance, room assignments, and transitions
Manage and update orientation binders with daily information and handle the distribution of materials to absent staff members
Assist in answering phone calls and answering family questions in the 14Y camp office
Support Camp Nurse to screen and approve all camper medical forms
Attend all days of staff orientation in June/September (weekday evenings and some weekend days)
Support in the daily operations of all programs
Be available as first point of contact via phone for all NCDC families. Answer general inquiries or transfer/take messages for Key staff
Help maintain NCDC general email inbox
Maintain all NCDC administrative spaces (two offices and outside spaces) keeping spaces tidy, free of clutter and garbage
Support Key Staff with data entry and large form projects such as Maccabi Games (color war)
Support Community Engagement Manager with projects as needed (e.g. updating weekly family emails with programmatic updates sourced from program staff, regular Instagram posts, etc.)
Communicate regularly with the Operations team regarding daily changes and/or updates
Support Operations team with creation of weekly bus binders for Bus Captains
Support Aquatics Manager with data entry, hard copy swim level cards for all campers, printing daily swim rosters for section assignments, and buddy checks
Maintain inventory at camp, digitizing division and program inventory and alerting Operations Manager when office supplies need to be ordered
Communicate regularly with the Programs Coordinator and/or Programs Manager regarding daily changes and/or updates
Support program with schedule printing and distribution
Printing and distributing weekly NCDC Newspaper
Print and distribute Shabbat 'run of show' documents
Ensure Shabbat supplies are available at the amphitheater
Qualification
Required
Availability to work ~15-18 hours per week onsite at the 14th Street Y September – May required
Availability to work full time hours onsite at the 14th Street Y – June required
Availability to work onsite at NCDC campgrounds on all days of camp during the summer (June 29 – August 14, 2026 |8:00am – 5:00pm), evening all-staff meetings, and 1-2 weekly key staff meetings required
Minimum 2 years of reception, administrative, and/or customer-facing service experience required
Excellence in use of Microsoft Suite and other administrative systems
Ability to consistently empathize and communicate respectfully to Youth Programs Staff, campers, and families of all backgrounds
Ability to be self-directed and prioritize work tasks based on criteria such as time of day, program, support needs and additional stakeholders' needs
Benefits
Generous PTO policy
Competitive Salary
Medical & Dental Insurance
Pension Plan
403b Retirement Plans
Discount Perks for Movies, Broadway Shows, Amusement Parks. etc
Free Gym Membership to our MCC Fitness & 14TH ST Y Gym
Discounts to programs at Educational Alliance
Company
Educational Alliance
Educational Alliance helps people with educational programs, health and wellness programs and other recovery programs.
501-1000 employees
H1B Sponsorship
Educational Alliance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2022 (1)
Funding
Current Stage
Late StageLeadership Team
Richard Baum
President and CEO
Danny Martinez, SHRM-CP
People and Culture Business Partner
Company data provided by crunchbase