Apply on Employer Site

The City University of New York · 1 month ago

Confidential Executive Assistant, Office of the General Counsel/Legal Affairs

New York, NY

Full-time

Hybrid

Mid, Senior Level

$110K/yr - $118K/yr

6+ years exp

The City University of New York is seeking a detail-oriented and professional Confidential Executive Assistant to support senior leadership within the Office of the General Counsel. This role involves providing administrative and operational support, managing communications, and ensuring the smooth functioning of the office while handling sensitive information with discretion.

Higher Education

Responsibilities

Provide administrative and operational support to certain members of OGC senior leadership, including managing calendars, scheduling meetings, and tracking deadlines

Prepare, edit, and proofread correspondence, memoranda, and other legal or administrative documents

Coordinate internal and external communications, including those requiring discretion and confidentiality

Assist in the organization of meetings, trainings, and events, including preparation of agendas, meeting materials, and minutes

Maintain organized electronic and paper filing systems consistent with University policies and confidentiality requirements

Assist with tracking project timelines, monitoring deliverables, and supporting office workflows

Liaise with staff across the University’s Central Office and 26 constituent schools and colleges to support the effective flow of information and ensure timely responses to requests

Provide administrative coverage and collaborate with other OGC administrative staff to ensure continuity of operations

Handle sensitive and privileged information with professionalism and discretion

Perform related duties and special projects as assigned

Qualification

Microsoft OfficeConfidentialityOrganizational skillsLegal experienceCommunication skillsInterpersonal skillsPublic presentationTeam collaborationAdaptability

Preferred

Bachelor's degree and six years' related experience required

Exceptional organizational, written and verbal communication, public presentation, interpersonal, and follow-through skills with the ability to prioritize work, manage multiple priorities, and meet deadlines in a time-sensitive office

Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and remote meeting platforms; ability to learn new systems and adapt to evolving technologies

Demonstrated judgment, character, and integrity in handling confidential and sensitive information with accuracy, attention to detail, and the utmost professionalism, discretion, and diplomacy, while establishing and maintaining productive working relationships

Experience in a legal, university, corporate, government, or nonprofit setting

Ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously

Proactive and flexible personality with the ability to take initiative, exercise discretion and tact, use sound judgment to give advice, make decisions, and draw valid conclusions

Diligence, with strong organizational skills and the ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by prescribed deadlines

Ability to produce results as an individual contributor and as a team member by working effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and University stakeholders of various levels

Commitment to public service, service excellence, inclusion, equity and professional integrity to manage sensitive work, exercise sound judgment, with ability to thrive in a demanding, multi-faceted, and time sensitive office

Benefits

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.

We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.

Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Company

The City University of New York

The City University of New York is the nation’s largest urban public university, a transformative engine of social mobility that is a critical component of the lifeblood of New York City.

Founded in 1847

New York, NY, US

10001+ employees