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Family Express · 1 month ago

Accounting Administrative Assistant

Valparaiso, IN

Full-time

Hybrid

New Grad, Entry Level

Family Express is a company focused on customer satisfaction and community service. They are seeking an Accounting Administrative Assistant to assist the Accounting department with daily administrative duties, safeguard company assets, and maintain organized files and correspondence.

Food and BeverageRetail

Responsibilities

Builds Relationships

Promotes Living Brand

Serves as Product Brand Advocate

Adheres to company’s approved accounting procedures

Promotes company’s mission statement

Fosters company’s culture

Adheres to the company’s vision and mission

Adheres to company approved office accounting procedures

Safeguards all assets

Types all correspondence, reports, letters, and memos as directed

Maintains and organizes files, work areas, and office equipment

Provides any and all assistance necessary in accommodating accounting staff according to their needs

Files and organizes information including but not limited to emails, letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention process

Prepares various reports by utilizing data mining tools and techniques as needed

Adheres to company policies and approved accounting procedures

Meets deadlines and handles projects simultaneously

Prepares check runs for review, tracks waivers of lien when appropriate, and mails checks

Accurately compiles data into various spreadsheets to aid the department

Processes store orders of accounting supplies

Performs all other related duties as assigned

Qualification

Accounting proceduresData mining tools10 key proficiencySituational awarenessCustomer orientationDetail orientationProblem analysisEnglish proficiencyTime managementInterpersonal skillsTeam playerAdaptabilityEffective decision making

Required

High School Diploma is required

Situational Awareness

Strong customer orientation

Detail orientation

Inclination for strategic mindset and problem analysis at all functional levels

Time management including multitasking, productivity, and a sense of urgency

Excellent interpersonal and highly effective communication skills

Strong team player

Teamwork and the ability to enhance team members' performance

Adaptability, flexibility, and receptive to change

Problem analysis & problem resolution at functional level

Effective decision making based on sound judgment and reasoning

Ability to read, write and understand English

10 key proficiencies

Physical Demands: While performing the duties of this job, the associate is required to stand for prolong periods; work longer than eight (8) hour shifts, reach climb, balance, stoop, kneel, crouch; talk or hear; smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus

Work Environment: Must have flexibility to work all shifts, all days of the week, when necessary. Ability to tolerate extreme temperatures for a minimum of 30-minute intervals. Exposure to dirt, dust, and cleaning solvents