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Luminis Health · 1 day ago

Senior Executive Assistant

Annapolis, MD

Full-time

Onsite

Mid, Senior Level

$78K/yr - $90K/yr

5+ years exp

Luminis Health is a healthcare organization seeking a Senior Executive Assistant to support their Executives. The role involves managing calendars, organizing meetings, handling correspondence, and ensuring effective communication of priorities and details to the Executive team.

Health CareMedicalNon Profit

Responsibilities

Responsible for meeting minutes which involves active listening and the ability to succinctly capture salient points

Calendar management to include shifting priorities with strong attention to detail to ensure preparation and follow-up details are handled; schedules meetings/events with adequate timeframes and recognizing when emergent issue needs to take precedence

Handles correspondence by reading, researching and routing as appropriate; collects and analyzes information to draft letters and documents

Ensures that research is conducted and details pertaining to meetings and events are proactively communicated to President and/or Chief Medical Officer with an eye towards the priorities of each Executive’s role and responsibilities

Greets and screens visitors, phone and email inquiries and provides assistance with routine requests/inquiries; researches and provides detailed information so that Executive is better able to respond

Qualification

Calendar managementMinute takingOrganizational skillsTyping (50 wpm)Microsoft WordMicrosoft OutlookPowerPoint proficiencyCommunication skillsProfessional judgmentIndependent workAttention to detail

Required

Minimum of 5 years of experience with administrative support work to include increasingly high level of responsibility as well as excellent oral/written communication skills

Must be able to prioritize multiple projects and meet deadlines; anticipate, recognize, analyze and resolve situations requiring a decision and to ensure the execution of the decision

Must have the ability to work independently, under pressure, within tight timelines and consistently demonstrate proper professional judgment

Demonstrated abilities will be required in: typing (minimum 50wpm), transcription/minute taking as well as demonstrated proficiency with Word, Outlook, and developing presentations using Power Point

Strong ability to plan ahead; manage priorities and details surrounding meetings/events

Excellent organizational skills for calendar/meeting management; ability to understand and adjust for priorities

Experience managing external relationships to include Board of Trustees, legislative, community and regulatory committees/agencies

Responsible for meeting minutes which involves active listening and the ability to succinctly capture salient points

Handles correspondence by reading, researching and routing as appropriate; collects and analyzes information to draft letters and documents