Cottingham & Butler · 2 months ago
Event Coordinator
Dubuque, IA
Full-time
Onsite
New Grad, Entry LevelCottingham & Butler is a company dedicated to helping clients through challenging moments, and they are seeking an Event Coordinator to join their team. This role involves organizing and executing various marketing events, ensuring seamless experiences, and managing logistics for both client engagement and trade shows.
Financial ServicesInsurance
Responsibilities
Research and secure venues that align with event needs, budget, and attendee count. Negotiate contracts with hotels, transportation providers, and other vendors
Develop and distribute invitations, schedules, and reminders via email, newsletters, or event apps. Manage event websites for registration and information access
Plan and execute logistics including catering, room setup, AV requirements, signage, and security. Ensure all elements are in place for a smooth event
Build and maintain event budgets, track expenses, process invoices, and ensure financial accountability
Serve as the on-site liaison during events, resolving issues in real-time and ensuring client satisfaction through proactive support and coordination
Plan, execute, and improve our involvement in industry associations and trade shows including sponsorship coordination, speaking opportunity management, exhibition planning, and booth operations to maximize our presence and ROI
Qualification
Required
Bachelor's Degree or equivalent relevant experience
Strong organizational and multitasking skills
Excellent communication and negotiation abilities
Budget management experience
Ability to work collaboratively and independently across teams
Willingness and ability to travel independently to safe international locations and be on-site for events regionally and internationally (approximately 10-20 events per year with about 1/4 being international, including some weekends and overnights)
Preferred
Strong interest in events or some experience preferred
Benefits
Most Benefits start Day 1
Medical, Dental, Vision Insurance
Flex Spending or HSA
401(k) with company match
Profit-Sharing/ Defined Contribution (1-year waiting period)
PTO/ Paid Holidays
Company-paid ST and LT Disability
Maternity Leave/ Parental Leave
Subsidized Parking
Company-paid Term Life/ Accidental Death Insurance
Company
Cottingham & Butler
Cottingham & Butler is the 35th largest insurance broker in the US.
Founded in 1987
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase