Chevrah Kadisha · 1 month ago
PAYROLL & BENEFITS OFFICER
Johannesburg, CA
Full-time
Onsite
Mid Level
3+ years expChevrah Kadisha is seeking a Payroll & Benefits Officer responsible for the full payroll and benefits function. The role involves managing payroll for a large staff, ensuring compliance with legislative requirements, and maintaining employee records while providing effective communication regarding payroll and benefits matters.
FamilyFuneralsHealth CareNon Profit
Responsibilities
Manage the full payroll function of all entities in the group
Improve payroll policies and procedures where needed
Manage payroll workload to meet operational requirements
Ensure Payroll Operational Effectiveness
Manage an administer all employee benefits
Management and administration of end-to-end payroll for the organization (+ 700 employees) for both monthly and weekly payrolls
Management and maintenance of payroll system
Updating and maintaining payroll records
Prepare and coordination monthly payroll input from other divisions and collate required information within agreed time frames
Manage workflow to ensure all payroll transactions are processed accurately and timeously
Processing new hires and terminations. Process changes to salaries as per contract changes
Capture and verify all expense claims against the policy and report non-compliance to the Line Managers
Deal with tax codes and statutory payment calculations
Calculate payable hours, increases, bonuses, and deductions
Own the overtime process, from our timesheet systems to getting line manager approval
Preparation of all Maternity Leave and UIF forms and documentation as well as all the related calculations
Action and process payroll administrative functions in relation to Workers Pension, provident fund, medical aid, and garnishee orders
Drafting of certificates of service and confirmation of employment as requested
Ensure all employees have access to payslips
Manage the IRP5 process and doing all necessary checks
Provide payroll admin support to the finance department
Ensure accurate calculations of rate of pay change
Ensure all relevant deductions are submitted and processed
Reconcile payroll prior to transmission and validate confirmed reports
SARS submissions monthly and bi-annually via E-filing
Submit UIF declarations monthly
Preparation and submission of Return of Earnings yearly
Process Tax mid-year and TYE via E@syfile and resubmission of IRP5 when required
Assist 3rd Party with Employment Equity and Workplace Skills Plan reporting and information for submissions
Report monthly to Alex Forbes regarding provident fund
Manage temporary/permanent disability claims and processes for staff
Manage provident fund withdrawals
Manage death and funeral claims
Accurately capture and maintain payroll data on the Sage 300 People system
Prepare, review and update payroll data to include business required reports
Process accurate and timely year-end reporting when necessary
Develop ad hoc financial and operational reporting as needed
Update internal payroll databases
Ensure data integrity
Updating and maintain the following trackers: leave reports, maternity leave tracker and the termination tracker
Ensure year-end reports are finalized for auditors
Assist auditors with payroll related queries and documentation
Ensure all pay related queries are dealt with promptly and feedback is given within 48 hours
Correctly responding to questions about payroll policy and procedures
Interpret, assist and advise employees regarding application of leave policy, benefit administration and HR procedures and policies within the specified guidelines Provide customer service to employees: in the area of pay, benefits and taxes as they relate to their pay
Respond to queries related to changes in the employee’s payroll records
General filing both hard and soft copy filing
General Human Resources query resolution
Providing adhoc administrative support and assistance within the HR team
Qualification
Required
3 years of progressive payroll administration experience within a large organization working with Sage 300 people system
Proven experience as payroll specialist
Solid understanding of accounting fundamentals, payroll practices and best practices
Solid understanding of payroll and payroll tax laws
Very good knowledge of legislation and regulations of the field
Good knowledge, understanding and application of the BCEA and other relevant labour legislation
Matric/Diploma in business management, Finance, HR, Accounting or other relevant area
Preferred
Bachelor's degree in business management, Finance, HR, Accounting or other relevant area
Certified payroll practitioner
Proficient in SAGE 300People payroll system and ESS
Experience with Time and Attendance systems (Jarrison Time preferable)
Proficient in Microsoft Office
Proficient in Microsoft Excell
Proven experience with HR and Payroll software/s
Knowledge, understanding and application of labour legislation
Sound knowledge and understanding of payroll policies and procedures
Complete knowledge of payroll processes and record keeping
Strong numeracy skills
Strong organisation and administrative skills
Task and deadline orientated
Ability to perform tasks meticulously with a fine attention to detail (accuracy is key)
Ability to communicate clearly and concisely with all levels of employees
Ability to manage your own time and to prioritise tasks
Good communication skills at all levels through organisation
Effective problem identifying and solving skills
Good decision-making skills
Insight
Discernment
Team player
Integrity
Inspire confidence
Build trust
Attention to detail and accuracy
Able to impart expert advice
Takes pride in the quality of work they deliver
Company
Chevrah Kadisha
Chevrah Kadisha is a welfare organization that offers services in health care, financial, educational support and social welfare program.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase