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Affiliated Distributors (AD) · 1 month ago

Human Resources Operations Administrator

Wayne,PA,US

Full-time

Hybrid

Entry Level

2+ years exp

Affiliated Distributors (AD) is seeking a Human Resources Operations Administrator to support key HR programs and functions. The role involves managing associate benefits, performance management processes, and enhancing employee engagement initiatives to ensure a positive associate experience.

Wholesale

Comp. & Benefits

Responsibilities

Plan and execute a benefits spotlight series to highlight key offerings and updates

Distribute benefits summaries to new associates post-enrollment

Develop and execute an annual wellness learning and activities calendar, including wellness fairs, biometric screenings/vaccinations, and challenges, promoting holistic associate wellness

Manage eligibility and wellness platform vendor relationship

Conduct wellness program status checks and manage reward disbursement

Maintain and optimize the relationship with performance management system(ChartHop), building custom forms and fields based on business needs and addressing system issues

Complete system setup, monitoring, and follow-up for talent reviews, individual development plans (IDPs), and management by objectives (MBOs)

Develop and distribute clear communication and instructions for associates

Manage the approval process and ensure creation/storage of required documents

Manage the service award vendor (Terryberry) relationship, including uploading eligibility files, coordinating invoice processing, and addressing service issues

Promote recognition program adoption through regular reporting to people managers

Provide support to managers regarding form collection and distribution processes

Facilitate engagement survey setup (Energage) and reporting

Conduct weekly Fundamental quiz reporting, post updates, send reminders, and manage gift card payouts. Audit and revamp associate, departmental and managerial set up

Oversee organizational chart software (OrgChart), including setup of custom scenarios/fields and ensuring accurate data integration with Paylocity. Save updated charts on monthly basis

Create and maintain documentation to support personnel changes, ensuring accurate storage and organization

Develop and update HR processes and procedures

Maintain HR folders, associate records, and email groups (e.g., Outlook and ChartHop)

Monitor and respond to queries in the HR email inbox

Manage the background and I-9 check process, ensuring timely and accurate completion

Maintain the Paylocity onboarding module, ensuring new hires receive updated information

Conduct HR onboarding sessions

Manage the offboarding checklist and ensure all steps are completed

Provide exiting associates with pay and benefits information

Act as the liaison for IT offboarding processes

Provide front desk and phone coverage on a rotational schedule and as needed to support the Office Assistant. Serve as backup for stocking, cleaning, and maintenance requests

Assist in updating and maintaining phone lists, email lists, etc. as needed

Create and update monthly birthday and service anniversary slides for office display

Approve and process associate changes (e.g., positions, pay, tax setups)

Administer state/local tax setups as required

Process payroll for US (weekly, biweekly), Canada (semi-monthly), and Mexico(semi-monthly)

Manage payroll notes and assist with HR-related payroll tasks

Complete verifications of employment

Serve as contact for associate system issues, documenting and troubleshooting concerns in collaboration with the HR & Payroll system (Paylocity) support team

Perform all other tasks, duties and responsibilities as directed. This may also include ad-hoc projects, as assigned

Qualification

HRIS experienceMicrosoft Office proficiencyProject managementCustomer focusAnalytical skillsWritten communicationVerbal communicationOrganizational skillsProblem-solvingAttention to detail

Required

Bachelor's degree in Human Resources, Business Administration/Management, or related field preferred. Relevant work experience may substitute for formal education

At least 2 years of relevant human resources experience (including internships)

Proficient in Microsoft Office: Outlook, Excel (data sorting, formulas, formatting), Word, and PowerPoint

Experience with HRIS required

Strong customer focus with a high sense of urgency

Excellent written and verbal communication skills

Ability to effectively manage multiple tasks and prioritize

Strong organizational, follow-up, and analytical skills

Comprehensive research and project management abilities

High proficiency in problem-solving and attention to detail

Company

Affiliated Distributors (AD)

AD is a member-owned organization, passionate about bringing growth-oriented independent distributors and best-in-class supplier partners together with the purpose to outperform the market and to stay ahead of the competition.

Founded in 1981

Wayne, Pennsylvania, USA

51-200 employees