Divine Events, LLC ยท 1 month ago
Senior Event Coordinator
Maryland Heights, MO
Full-time
Onsite
Mid, Senior Level
$35K/yr - $40K/yr
1+ years expDivine Events, LLC is a premier event management company based in St. Louis, dedicated to creating memorable experiences for our clients. The Senior Event Coordinator will work closely with Event Managers to plan and execute events, ensuring all logistics are in place and operations run smoothly.
Events Services
Responsibilities
Manage the creation of timelines, schedules, and budgets for events
Coordinate with vendors, suppliers, and venue staff to ensure all event requirements are met
Maintain accurate and organized event documentation, including contracts, orders, and invoices
Support and manage event planning from start to finish by handling specific tasks, such as ordering supplies, confirming deliveries, and overseeing venue setup
Provide updates to Event Managers regarding event progress and report on any challenges
Assist with the physical setup, breakdown, and logistics of events, ensuring everything is in place for a smooth execution
Handle logistical challenges during the event by troubleshooting issues as they arise
Communicate with vendors and team members during the event to ensure everything runs on schedule
Ensure that all details meet client expectations and resolve any issues that may occur during the event
Communicate regularly with clients to ensure their needs and requirements are met throughout the planning process
Assist with leading client communication during events, ensuring that everything is aligned with their expectations
Maintain positive relationships with internal teams and vendors to facilitate efficient event execution
Qualification
Required
1 year of experience in event planning or hospitality, or related internship experience
Strong organizational and time management skills with the ability to handle multiple tasks simultaneously
Detail-oriented with problem-solving abilities and a proactive approach to tasks
Excellent communication and interpersonal skills, with a customer-focused attitude
Calm and effective under pressure, able to work long hours on event days
A resourceful and flexible team player who can adapt to changing priorities
Ability to stay organized in a fast-paced environment and deliver on deadlines
Proficient in Microsoft Office and event planning software (experience with planning tools like Asana, Monday.com, or similar is a plus)
Capable of lifting up to 40 pounds and standing for extended periods during events
Must have access to a reliable vehicle, laptop, and smartphone
Weekend and evening availability required based on event schedule
Preferred
Bachelor's degree in Event Management, Marketing, Hospitality Management, or a related field
Eagerness to grow within the event planning field and a strong desire to learn
Tech-savvy; fast learner on new technologies, applications and systems
Company
Divine Events, LLC
Divine Events, LLC, specializes in event planning and wedding coordination.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase