Medical Pathology Associates ยท 1 month ago
Receptionist/Administrative Support Specialist
Houston, TX
Full-time
Onsite
New Grad, Entry LevelMedical Pathology Associates is committed to delivering the highest quality sub-specialized pathology diagnoses. The Receptionist/Administrative Support Specialist is the first point of contact for clients, vendors, and visitors, ensuring smooth daily operations by managing communications and supporting various administrative needs throughout the organization.
Health CareHealth DiagnosticsMedicalWellness
Responsibilities
Answer and direct phone calls; respond to inquiries professionally and accurately
Greet and assist visitors, clients, vendors, and courier personnel
Manage incoming faxes, mail, emails, and other communications
Communicate with clients to obtain missing information and help troubleshoot issues
Maintain up-to-date contact lists and communication logs
Scan, upload, and organize documents in appropriate electronic systems (LIS, EMR, shared drives)
Maintain spreadsheets, tracking logs, and administrative records
Prepare simple reports or summaries as requested
Use Microsoft Office (Word, Excel, Outlook, PowerPoint) to produce documents, spreadsheets, correspondence, and event materials
Track and order client supplies; maintain inventory logs
Prepare outgoing non-specimen shipments (supplies, mail, marketing materials)
Receive and distribute incoming packages and deliveries
Restock office supplies and breakroom items
Assist with client communication and scheduling needs
Coordinate follow-up on special cases or documentation requests
Support informational needs that contribute to patient care workflows
Assist with new client onboarding tasks (welcome materials, supply coordination, account setup communication)
Help prepare marketing packets, information folders, or conference materials
Coordinate company lunches, internal events, celebrations, and staff recognition activities
Manage conference room calendars and meeting setups
Act as the liaison with building management for maintenance issues (HVAC, cleaning, repairs)
Assist with new-employee onboarding preparations (IDs, access badges, workspace setup)
Maintain a clean and welcoming front office and reception environment
Assist with travel arrangements for staff when needed
Participate in special projects and perform additional duties as assigned
Qualification
Required
High school diploma or GED required
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong verbal and written communication skills
Ability to manage multiple tasks and prioritize effectively
Strong attention to detail and accuracy
Comfort working in a fast-paced administrative or clinical environment
Preferred
Associate degree or higher; coursework in biology, chemistry, business, or healthcare administration preferred
Company
Medical Pathology Associates
Medical Pathology Associates provides dermatopathology and gastrointestinal pathology.
51-200 employees
H1B Sponsorship
Medical Pathology Associates has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
Funding
Current Stage
Growth StageCompany data provided by crunchbase