Wilson Elser · 6 hours ago
Legal Secretary
Houston, TX
Full-time
Hybrid
Mid, Senior Level
5+ years expWilson Elser is a leading defense litigation law firm with over 1300 attorneys across 43 offices in the United States. They are seeking a Legal Secretary for their Houston office, where the role involves preparing legal documents, coordinating legal events, and managing attorney schedules and expenses.
ConsultingFinancial ServicesLegal
Responsibilities
Craft and Prepare Legal Documents: Skillfully draft and finalize pleadings and discovery documents for filing and service, ensuring accuracy and timeliness
Orchestrate Key Legal Events: Coordinate and schedule depositions, seamlessly managing communication between attorneys, clients, witnesses, and court reporters
Plan Strategic Meetings: Schedule and organize conference calls, on-site and off-site meetings, facilitating smooth collaboration among team members
Design Travel Itineraries: Arrange and coordinate comprehensive travel plans, ensuring hassle-free logistics for attorneys and clients
Master Case Calendars: Efficiently manage the scheduling of depositions, hearings, trials and all critical dates, maintaining precision and organization
Optimize Outlook Scheduling: Oversee attorneys’ Outlook calendars flawlessly, organizing appointments, conferences, and meetings
Open New Legal Matters: Initiate new client matters in Intapp, perform thorough conflict checks for partner review and prepare personalized engagement letters
Streamline Document Management: Expertly organize, save, and manage documents and emails in the document management system, maintaining easy access to all key information
Stay Ahead of Court Rules: Become proficient in court rules and filing procedures to ensure smooth and compliant submissions
Manage Attorney Expenses: Submit expense reports for attorneys with efficiency and accuracy, supporting smooth financial operations
Handle Vendor Billing: Manage third-party vendor bills, processing check requests, and liaising with accounting to ensure timely payments
Qualification
Required
Bring 5+ years of proven experience in the fast-paced world of litigation, confidently navigating complex cases from discovery through trial
Demonstrate in-depth knowledge of litigation, including e-filings, trial procedures, and intricate federal and state rules and procedures
Leverage your expertise with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) to streamline legal processes and enhance productivity
Prior experience working with eDockets and advanced document management systems like iManage highly preferred, enabling you to stay organized and efficient in document-heavy cases
Possess strong interpersonal skills, allowing you to cultivate positive relationships with attorneys, clients, and court personnel alike
Excel in organizational excellence with a proven ability to thrive in a fast-paced environment where multi-tasking and prioritization are key to success
Take initiative and work autonomously with confidence in handling complex tasks and competing priorities with ease
Remain calm, flexible and proactive when working under pressure, offering creative solutions, and maintaining efficiency in any situation
Showcase outstanding written and verbal communication skills, ensuring clarity, professionalism, and attention to detail in every interaction
Preferred
Prior experience working with eDockets and advanced document management systems like iManage highly preferred, enabling you to stay organized and efficient in document-heavy cases
Benefits
401k match
Generous PTO plan
Access to corporate discount plans and other benefits
Company
Wilson Elser
Wilson Elser is the preeminent defense litigation firm in the United States.
1001-5000 employees
H1B Sponsorship
Wilson Elser has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (1)
2022 (1)
Funding
Current Stage
Late StageLeadership Team
Joe Kelley
Chief Operating Officer
Adam Bialek
Partner - Intellectual Property
Recent News
Morningstar.com
2026-01-13
2025-09-05
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