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St. Anne Institute · 1 month ago

Payroll & Accounting Specialist

Albany, NY, US

Full-time

Onsite

Mid Level

3+ years exp

St. Anne Institute is looking for a full-time Payroll & Accounting Specialist to join their Business Office team. The role involves generating payroll, maintaining employee records, and assisting with accounting responsibilities.

Child CareCommunitiesEducationHealth CareNon Profit

Responsibilities

Generate bi-weekly payroll in an accurate and timely manner

Maintain records regarding employee benefit leave time and distribute monthly reports to supervisory staff

Maintain all personnel and payroll files in good order

Prepare vouchers for payroll, withholdings, and deductions

Reconcile quarterly earnings of employees

Enter all student banking payments on spreadsheet to keep accurate balances for when students discharge

Reconcile and distribute annual withholding tax forms

Maintain correspondence regarding payroll matters

Prepare and distribute FTE and overtime earnings report monthly

Summarize bi-weekly payroll to ensure journal entries are posted to the general ledger

Collaborate to upload bi-weekly payroll detail into the Finance Department’s accounting database

Assist with Audit and Accounting with reconciliation of general ledger accounts that relate to payroll, i.e. withholding accounts as well as prepare reconciliations monthly, quarterly and annually for the financial audit

Act as liaison on all questions that relate to payroll

Assist with Accounting and Billing responsibilities as requested

Abide by the NYS Justice Center Code and the SAI Codes of Conduct/Ethics

Complete additional duties as requested/required by the Chief Financial Officer or Director- Billing, Accounts Receivable, Collections & Contracts

This position may work across programs to accommodate fluctuations of staff as well as clients served