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Golden Hippo® · 1 day ago

Storytelling Production Coordinator

United States

Full-time

Remote

Entry Level

$24.18/hr - $32.26/hr

1+ years exp

Golden Hippo is an employee-owned builder of popular health & wellness brands, focused on creating products that promote healthier living. The Storytelling Production Coordinator will manage production logistics, scheduling, and documentation for shoots, ensuring smooth operations and communication among internal teams and vendors.

Commercial InsuranceCommercial Real EstateProperty InsuranceReal EstateResidential

Growth Opportunities

Responsibilities

Coordinate and maintain all shoot schedules, ensuring timely communication of updates across the production team

Lead all locations logistics, including FilmLA correspondence, permitting, location scouting, property communication, and day-of coordination

Oversee vendor and day-player billing, working directly with vendors and Accounts Payable to ensure accurate tracking, timely payment, and organized documentation

Support all production logistics for onsite and on-location shoots, including call sheets, parking, load-ins, and equipment needs

Maintain production tracking systems, databases, spreadsheets, and documentation for all shoots from planning through delivery

Facilitate interdepartmental communication between Production, Creative, Post, Talent, and other internal partners to support smooth workflows

Track and organize all assets, metadata, paperwork, releases, and production documents to ensure accurate handoff to Post and internal stakeholders

Uphold SAG guidelines and production protocols in coordination with the production team and signatory

Troubleshoot day-of issues, resolve cross-team conflicts, and support producers and crew to maintain a safe, efficient, and professional environment

Assist with pre-production tasks such as gathering scripts/materials, securing props, and preparing locations as needed

Contribute to a positive, collaborative team environment and help maintain strong relationships with full-time and freelance crew

Qualification

Production logisticsLocation coordinationVendor billingCommunication skillsProblem-solvingTime-managementTechnical literacyAttention to detailCollaborative mindset

Required

Exceptional organizational skills, with the ability to manage multiple schedules, locations, vendors, and documents simultaneously in a fast-paced environment

Strong communication and interpersonal skills, ensuring clear, timely updates across internal teams, crew, vendors, and location partners

Problem-solving and adaptability, with the ability to troubleshoot logistical or scheduling challenges quickly and maintain a calm, solution-oriented approach

Working knowledge of production logistics, including on-set workflows, equipment needs, permitting processes, and location protocols

Understanding of location coordination, including FilmLA procedures, permitting requirements, and best practices for working with property owners and site reps

Familiarity with vendor and billing workflows, including communicating with vendors/day players, tracking invoices, and partnering with Accounts Payable

Strong attention to detail, ensuring accurate tracking of assets, metadata, paperwork, SAG documents, and production records

Collaborative mindset, with the ability to foster positive working relationships with multidisciplinary crew

Time-management skills, with the ability to prioritize tasks, anticipate needs, and support several shoots at various stages of planning simultaneously

Knowledge of SAG guidelines and production compliance protocols, with the ability to help enforce standards on set

Technical literacy, including familiarity with digital media organization, spreadsheets, production software, and equipment basics

Ability to work independently, anticipate needs, and take initiative in a fast-moving production environment

High School Diploma

1–3 years of experience in production coordination or a related production support role

Experience managing schedules, communicating with vendors, or coordinating logistics on studio or location shoots

Familiarity with production documentation, including permits, releases, call sheets, and shoot trackers

Preferred

Associates Degree in Film or Production

2–4 years of production or post-production experience in a fast-paced, multi-project environment

Experience coordinating locations, FilmLA permitting, or working with property owners, site reps, or municipal agencies

Prior experience handling vendor billing, managing invoices, or working with Accounts Payable

Benefits

Comprehensive healthcare coverage – We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.

Through our charity sponsorships, you can make a positive impact on communities worldwide. We’ve donated over $9 million to date.

We match up to 3.5% of your 401k contributions, ensuring your retirement savings grow alongside your career.

6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.

Invest in your future with our Employee Stock Ownership Plan, where company contributions fund your retirement plan with company stock. Learn more.

Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career.

Tuition reimbursement program, which reimburses eligible tuition expenses up to specified amounts, empowering you to invest in your ongoing growth and development.

Work towards our collective goals and earn up to 2 extra weeks of pay each month, based on the achievement of KPIs.

Celebrate your accomplishments with our Win of the Week, Spot Bonus, Work Anniversary, and Shout-Outs programs, where your hard work is not only valued but also acknowledged and rewarded.

Reimbursements for a portion of personal cell phone and internet usage for eligible employees.

For those coming into our Woodland Hills, CA office, you’ll find a fully stocked kitchen and a free on-site gym.

Virtual and in-person company events, like our annual holiday party, happy hours, and virtual cooking nights, designed to cultivate connections and enhance work-life balance.