Biological Sciences Division at the University of Chicago ยท 1 month ago
Research Administrative Assistant
Chicago, IL
Full-time
Onsite
Entry, Mid Level
$21.63/hr - $28.85/hr
2+ years expThe Biological Sciences Division at the University of Chicago is seeking a Research Administrative Assistant to provide business support within established procedures for their Cancer Research Lab. This role involves managing administrative tasks, coordinating meetings, and ensuring the smooth operation of lab-related activities.
Higher Education
Responsibilities
Provides basic administrative support for designated faculty members and their laboratory staff, including but not limited to supply replenishment
Organizes and manages lab-related administrative tasks, ensuring timely execution and prioritization
Manages group mailing lists, handles incoming emails, and processes purchases for lab needs. Creates shipping labels and assists with shipping for the lab group
Coordinates group meetings and events, including ordering food and drinks, setting up rooms, and checking AV equipment
Assists in onboarding new lab members, ensuring all necessary documentation and access are in place
Coordinates with the executive assistant in support of the director in areas that include but are not limited to scheduling for lab-related meetings, correspondence, drafting, submission, and tracking of recommendation letter requests, and other areas as needed
Assists with providing administrative support for the UCCCC director. Stays informed of activities relating to programs and initiatives
Assists the lab manager with ensuring the smooth workflow and coordination across teams
Tracks lab equipment, ensuring accurate records
Archives important group documents, including purchase orders, contracts, and proposals
Manages guest visits
Works with vendors to obtain quotes, create purchase orders, and receive receipts
Collaborates with the financial department to reconcile receipts, orders, and expense reports
Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies
Performs other related work as needed
Qualification
Required
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree)
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline
Resume/CV (required)
Preferred
Background in an academic research environment
Familiar with research equipment
Knowledge of the Microsoft Suite, including Outlook
Understand complex documents, such as clinical trials
Interact and communicate with clarity, tact, and courtesy with patrons, patients, staff, faculty, students, and others
Strong organizational skills
Excellent interpersonal skills
Strong data management skills and attention to detail
Handle competing demands with diplomacy and enthusiasm
Absorb large amounts of information quickly
Adaptability to changing working situations and work assignments
Cover Letter (preferred)
Benefits
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Company
Biological Sciences Division at the University of Chicago
As part of the University of Chicago, the Biological Sciences Division (BSD) pursues globally impactful solutions to seemingly unsolvable challenges.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase