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Centier Bank · 1 month ago

Purchasing Administrative Assistant 1

Merrillville, IN

Full-time

Onsite

Entry Level

$19/hr - $19/hr

1+ years exp

Centier Bank is a financial institution committed to diversity and exceptional service. They are seeking a Purchasing Administrative Assistant to provide clerical office assistance, interact with internal customers, and support the Purchasing and Property Management teams.

BankingFinanceFinancial ServicesInsurance

Growth Opportunities

Responsibilities

Perform receptionist and admin function in a courteous manner for the department’s primary phone line, interacting on business needs with all guests, contractors and vendors to the Purchasing,Property Management, and Physical Security departments

Assign vendor, contractor and visitor badges for Purchasing and Property Management

Maintain, build, and update forms and master files for vendors’ Privacy Statements, Certificate of Insurance forms, and emergency contact information. Utilize mail merge, form building, etc

Monitor company vehicle requisition log

Maintains and updates Building Engines work order database system ensuring proper operations and access to the system

Deliver WOW team assistance by acting as Property Management liaison, tracking work requests and following up with mechanics to ensure completion and the requester’s satisfaction of work

Track receipts for the Purchasing and Property Management team for monthly billing approvals

Accept deliveries as needed

Performs as back-up for the associate that monitor the bank wide camera system to ensure cameras are working and adjusted properly

Performs as back-up for the associate that review bank wide security system log and notifies appropriate parties when alarms are detected

Assist the Purchasing and Property Management team to ensure that all safety and security drills and tests are performed, i.e. quarterly door alarm checks, fire drills, tornado drills, etc

Maintain a professional manner, and a neat and organized work area

Engage in personal development activities, required online learning, and/or classroom training

Follow the Essentials of Excellence and exhibit the Corporate Values in both external and internal interactions

Coordinates the Certificate of Insurance program with all vendors ensuring that all COIs are current and up to date

Coordinates and performs monthly corporate campus security alarm testing

Maintains corporate campus ID card program, issuing new cards, retrieving cards from former associates and tracks all changes

Performs Purchasing back-up for office supply purchases

Performs as back-up to Mail Room daily functions during low staffing

Supports OpCen by paying bills for Focus Building

Qualification

Microsoft ExcelMicrosoft OutlookMicrosoft WordCustomer servicePrioritization skillsCommunication skillsOrganization skills

Required

High school diploma or GED required

1+ years of banking or administrative experience

High level of organization due to the complexity of multiple demands and requests being made while maintaining daily operations

Strong ability to prioritize multiple tasks and duties to ensure that the daily demands are addressed timely and efficiently without adversely affecting our ability to deliver WOW service

Communication skills, both verbal and written, with all levels of bank associates, contractors, vendors, and Senior Executives

Customer service-oriented approach when working with internal and external clients

Intermediate level skills in Microsoft Excel, Outlook, and Word

Physical activity required, including lifting, moving, and transporting packages/items up to 50 lbs