USAJOBS · 1 month ago
Administrative Support Assistant (Maintenance) (Maintenance)
Washington, District of Columbia, USA
Full-time
Onsite
Entry Level
$51K/yr - $67K/yr
1+ years expThe Architect of the Capitol (AOC) is seeking an Administrative Support Assistant (Maintenance) to support various branches of the Facility Operations Division. The role involves administrative support services, inventory management, and coordination of maintenance activities within the division.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Provides administrative support services in complex supply operations, coordination, inventory control and accountability of tools and material within the branch
Assists in preparing procedures for annual inventories, participates in inventory process and conducts inquiries to determine causes of inventory discrepancies by checking all property records (e.g., purchase orders, surveys, transfers and other available sources)
Compiles information necessary for consideration in survey actions relating to loss, damage or destruction of Government-owned property
Monitors status of purchase requests, following up on urgently required items and expediting delivery of materials to work sites
Ensures that all requests for maintenance, tools and parts needed are properly handled and monitors the receipt of supplies, parts, tools and materials purchased via electronic database
Conducts physical inventories and makes adjustments to and/or maintains inventory and stock account records
Assists in the completion of the annual physical inventory, property disposal and surveys
Processes demand work orders for building services for Members of Congress, their staffs and others
Monitors the day-to-day activities in the weekly schedule. Dispatches technicians as required to schedule demand work orders and ensures material and equipment are available for scheduled work
Maintains a database of projects performed by the branch
Receives visitors and incoming phone calls, directing customers to an appropriate resource
Assists supervisors and injured employees in completing and signing forms for medical treatment, also requiring the coordination of controversial injury claims with supervisors and Employee Services and Benefits Branch
Provides hands on support of trades workers, including worksite delivery of tools, equipment, materials, parts and supplies needed
Responds to inquiries of a general nature concerning the status of projects or programs of the office or the specific activities of the office
Assembles and organizes facts, data and information on programs as background for meetings, hearings, briefings and reports
Assists in providing logistical support for briefings of individuals and organizations
Responsible for performing tasks related to word processing for the office, including preparing, assembling and proofreading correspondence, reports and manuscripts in a manner consistent with established formats and guidelines
Responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas
Qualification
Required
You must meet the United States Office of Personnel Management's (OPM) qualification requirements for the advertised position
You must meet all eligibility and qualifications requirements by the closing date of the job announcement
Your resume and question responses must demonstrate the job-related KSAs
You must meet the definition of specialized experience
You must be able to pass a drug test
Candidates for the GS-06 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-05) grade level in the Federal service
Experience providing a variety of services to the occupants of commercial buildings including supporting the daily operations of the buildings
Experience tracking and maintaining supply and equipment levels and/or conducting and maintaining inventories
Experience receiving and screening telephone calls relative to activities of an office
Experience initiating and routing work orders using an automated system and tracking status of service requests
Benefits
A variety of health insurance plans
Retirement system with investment options
Paid holidays
Paid sick and annual (vacation) leave
Life insurance
Incentive systems
Subsidized transportation
Training and development opportunities
The Architect of the Capitol offers eligible employees opportunity to participate in the Student Loan Repayment Program.
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
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