Goodfellow Bros. ยท 2 weeks ago
Fleet and Field Services Admin/Office Manager
Ravensdale, WA
Full-time
Onsite
Entry, Mid Level
$31/hr - $41/hrGoodfellow Bros. is a large heavy-civil contractor with over 100 years in the industry, seeking a Fleet and Field Services Admin/Office Manager to join their team. The role involves maintaining service records, creating work orders, managing invoices, and ensuring effective communication between project teams to support shop operations.
Building MaterialReal Estate
No H1B
Responsibilities
Demonstrate a full understanding of company expectations by thoroughly reading and adhering to the Goodfellow Bros. Employee Handbook
Process third-party invoices, including accurate coding, repair verification, and maintenance documentation for fleet vehicles and equipment
Process internal shop invoices, ensuring proper coding, purchase order verification, and routing for approval
Generate equipment and vehicle repair orders, as well as preventative maintenance work orders, for mechanics and oilers
Review and submit mechanic timecards daily; follow up on any incomplete or missing submissions
Maintain and update master lists for trucks and equipment
Track Accident Damage costs and prepare documentation for review with the Safety and Claims Departments
Receive, organize, and distribute vehicle registrations and all related DMV paperwork for fleet vehicles and equipment
Coordinate annual inspections of shop and yard facilities with the Fire Department and Department of Ecology
Provide organizational, tracking, and process support to both Shop and Field teams
Manage DOT paperwork and ensure ongoing compliance with regulatory requirements
Set up Samsara Gateways for new projects and service locations
Configure Samsara Vehicle Telematics for fleet assets
Schedule bulk fuel and DEF deliveries
Perform daily data entry to support fleet and maintenance records
Manage equipment repairs and maintenance using CLUE and Equipment360 systems
Perform additional duties as needed to support the department and company operations
Qualification
Required
Candidates must have the legal right to work in the US without employer sponsorship
High School Graduate or equivalent
Organizational skills are required
Teamwork is required
Ability and willingness to learn new tasks
Experience with Word and Excel required
Computer experience with various computer software programs is required
Able to communicate effectively with employees and project teams
Must be highly organized, able to handle multiple tasks, and meet varying deadlines
Able to prioritize tasks and work independently
Preferred
Experience in the customer service field is preferred
Experience as an operations coordinator or similar role
Construction industry and vocabulary knowledge of heavy equipment is preferred
Experience with Vista by Viewpoint is preferred
Experience with HCSS Dispatcher, HCSS Heavy Job, HCSS E360 and CLUE preferred
Basic bar chart scheduling knowledge is preferred
Benefits
Employee Stock Ownership Plan (ESOP): As a partially employee-owned company, GBI offers eligible employees the opportunity to build long-term wealth through shared ownership.
401(k) + Profit Sharing: Immediate eligibility with generous annual employer contributions that go beyond traditional match programs.
Wellness Incentives: Earn up to $700 per year for participating in healthy lifestyle activities.
Employee Referral Bonuses: Help grow our team and receive bonuses for successful referrals.
Medical, Dental & Vision Insurance: Low-cost plan options, including Premera HSA (WA, OR, CA), Kaiser HMO (OR, CA, HI), and HMSA (HI). Preventive care is covered at 100%.
Paid Time Off: Up to 26 days of vacation, 9 sick days, and 11 paid holidays annually.
Parental & Family Leave: One paid bonding week, with additional unpaid leave available.
Disability & Life Insurance: Company-paid short-term and long-term disability, plus life insurance coverage up to 1.5x your annual salary.
Training & Career Growth: Access to leadership development programs, mentorship, and career advancement support.
Perks & Community Programs: Charitable contribution matching, paid volunteer time, and retail discounts.
Company
Goodfellow Bros.
We are a fourth-generation, family-owned heavy-civil construction company.
Founded in 1921
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Chad Goodfellow
Chief Executive Officer
Simon Poole
Chief Financial Officer
Company data provided by crunchbase