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The University of Georgia · 3 weeks ago

Administrative Associate - ECAM and GNEM

Athens, GA

Part-time

Onsite

Entry Level

2+ years exp

The University of Georgia is the flagship university of the state, known for its commitment to higher education. The Administrative Associate position will support the School Chair of Environmental, Civil, Agricultural and Mechanical Engineering by handling general office duties, assisting with faculty recruitment, and managing financial transactions for the Georgia Network for Electric Mobility.

Artificial Intelligence (AI)Information TechnologyRoboticsSoftware

Responsibilities

Support the School Chair and ECAM with general office duties, correspondences, special projects and GNEM activities

Serve as the Admin Lead for staffing and for GNEM, including but not limited to, assisting the Engineering HR office with information needed for ECAM immigration requests and advertising faculty and staff positions externally on platforms to ensure a successful recruitment strategy

Process basic financial transactions. Responsible for maintaining compliance for issued P-Card and for department P-Card submissions/payments. Will record and compile financial records using journals, ledgers and computers. Will work with the Chair and faculty on procurement processes. Assist with GNEM budget each fiscal year. Work with GNEM Executive Director on annual reports

Serve as the Admin contact for GNEM inquiries. Will work with and support GNEM Staff and Faculty as needed

Coordinate meetings and events as needed for ECAM and GNEM such as: advisory board meetings, GNEM steering committee meetings and E-Mobility summit meetings. Attend said meetings for note-taking as requested

Serve as point of contact for E-Mobility summit each Spring semester. Work with staff and committee members to plan and execute this annual event which includes registrations, payments, vendor partnerships, and leading the committee and other staff on all summit-related tasks

Provide content to Engineering Communications & Marketing Manager for GNEM website and social media content

Qualification

Administrative experienceUGA policiesMS ExcelMS OutlookCustomer service skillsOrganizational skillsMultitaskComputer competencyCommunication skillsDetail-oriented

Required

High school diploma or equivalent and 2 years of related experience

Excellent organizational, communication (both written and verbal), and customer-service skills

Ability to interpret policies and procedures, as well as proofread and edit written material

Demonstrated computer competency and knowledge of Word, Excel, Outlook, and PowerPoint

Ability to work independently in a fast-paced office environment, multi-task, and remain detail-oriented

Lift and carry up to 50 lbs

Repetitive motions and actions

Long periods of sitting at a computer, standing, and walking between buildings on campus

Preferred

Prior administrative experience at UGA or another USG institution preferred

Working knowledge of UGA and USG policies and procedures, particularly related to purchasing, reimbursements, travel authorizations, invoice processing etc., preferred

Experience with MS Outlook (scheduling meetings and calendar invitations)

Experience with MS Excel (data entry and data reports)

Company

The University of Georgia

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The University of Georgia, a land-grant and sea-grant university with state-wide commitments and responsibilities, is the state's flagship institution of higher education.

Founded in 1785

Athens, Georgia, USA

10001+ employees