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Rhodes College · 2 days ago

President's Office Coordinator

Memphis, TN

Full-time

Onsite

Mid Level

3+ years exp

Rhodes College is seeking a President's Office Coordinator to ensure the smooth operation of the President’s office. This role involves assisting the president with correspondence, scheduling, and organizing events while providing technical support and coordinating with various departments.

Higher Education

Culture & Values

Responsibilities

Assist with the President's calendar and scheduling, Board of Trustee meetings, Opening Convocation, Commencement related activities, and other large campus-wide events at the college

Serve as part of the president’s support team; answer phones, greet visitors, and have a working knowledge of the college’s services to assist with referrals and questions

Prepare presidential communications through use of Microsoft Word and other database programs; input information into appropriate databases and maintain the office files as needed

Assist the Chief of Staff, Executive Coordinator, College Events, Physical Plant, and dining services to coordinate special events. This includes on and off campus events and occasional evenings and weekends. Provides support for any access needs to the president’s residence for events

Serve as backup support for designated members of the senior leadership team with purchasing, expense reports, coordinating and booking travel, scheduling meetings, proofing, editing, and creating informational documents

Serve as the main contact and support for external search firms for Senior Leadership position searches. Coordinate and serve as support for searches held in-house

Provide main technical support for phone, computer, and telecommunication equipment needed for the board meetings, president’s office, and workroom. Assist with both hardware and software issues as needed

Qualification

Microsoft OfficeOffice administrationDatabase maintenanceWriting skillsCommunication skillsWorkday softwareProject organizationProblem solvingCollaboration

Required

High School diploma or G.E.D required; Bachelor's degree strongly preferred

This position requires a valid driver's license, a good driving record, and must be insurable by the College's insurance carrier

Three years of office administration experience required

Proficiency with Microsoft Office required; proficiency with spreadsheet and database applications required; proficiency with various hardware and software systems required

Strong writing and communication skills required

Ability to work effectively, collaboratively, confidentially, and efficiently with students, faculty, staff, trustees, community partners, and alumni required

Demonstrated ability to organize numerous projects requiring attention to detail, consistently meet deadlines, exercise professional judgment and solve problems