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Air Equipment Company · 1 month ago

Project Manager & Estimator Administrator

Lexington, KY

Full-time

Onsite

New Grad, Entry Level

Air Equipment Company has been solving HVAC challenges for over 75 years, partnering with leading manufacturers to provide innovative air systems. The PME Administrator role is focused on supporting Project Managers and Estimators by managing calendars, maintaining Salesforce reports, and assisting with project documentation.

Construction

Responsibilities

Maintain the Controls bid calendar and track key deadlines

Route new opportunities to the correct PME and update Salesforce accordingly

Maintain Salesforce dashboards, reports, and activity tracking for the Controls team

Serve as the internal lead for Onicon, Paragon, Air Monitor, Tamco, and select ABB/Phoenix tasks

Handle basic order entry, quote updates, shipping status, and documentation

Support management of owner-owned stock and related records

Assist with small drives/controls projects as assigned

Prepare IOMs, submittals, and quote revisions

Assist with project billing documentation

Organize project files and ensure documentation is complete and up to date

Support PMEs with administrative and data-driven tasks as knowledge increases

Identify opportunities to streamline workflows and improve information accuracy

Qualification

SalesforceExcelAttention to detailCommunication skillsTechnical learningTeam-oriented mindsetSelf-starter

Required

Bachelor's degree preferred (business, engineering, construction management) or equivalent experience

Strong computer skills (Excel, Word, Outlook; Salesforce a plus)

High attention to detail with the ability to manage many small tasks simultaneously

Strong communication skills and a team-oriented mindset

Self-starter comfortable operating in a dynamic, busy environment

Willingness to learn technical concepts over time (VFDs, airflow, controls systems)

Benefits

On-boarding program with one-on-one support from PME Leads

Professional development opportunities through seminars, conferences, web-based training, and onsite manufacturer visits as well as custom Individual development plans