Adaptive Commissioning Solutions · 1 month ago
Operations and Project Coordinator
US-MO-Kansas City
Full-time
Onsite
Mid Level
3+ years expUnited WE is a nonprofit organization dedicated to advancing women's economic and civic leadership. The Operations and Project Coordinator will strengthen internal systems, logistics, and cross-team coordination to ensure smooth operations and high-impact work, providing project management, operational support, and executive assistance.
Information Technology & Services
Responsibilities
Provide proactive scheduling, calendar management, and meeting preparation for the COO, including prioritizing requests, drafting agendas, and ensuring materials are complete
Track follow-up items from leadership and cross-team meetings, ensuring commitments are completed
Prepare, edit, and format presentations, memos, and reports for internal and external audiences
Support the COO with special projects, correspondence, and coordination among staff and consultants
Serve as a liaison to the CEO’s Executive Coordinator for alignment on organization-wide scheduling, priorities, and communications
Provide limited back-up support for the CEO when the Executive Coordinator is unavailable
Maintain contracts, invoices, and documentation in coordination with our day-to-day finance operations and the CFO
Maintain updated records in our constituent management system
Assist with onboarding and offboarding processes
Support orientation and communications with contracted partners
Support logistics for internal and external meetings and retreats
Coordinate cross-departmental projects and timelines, ensuring clarity on deliverables and ownership
Maintain shared project trackers and follow up on action items across staff and consultants
Support logistics and planning for key organizational events, meetings, and public engagements
Track progress and flag potential delays or resource needs to the COO
Draft, proof, and format internal and external documents and presentations
Maintain shared templates, document organization, and consistent branding
Support internal communications (e.g., weekly priorities, team updates, staff events)
Qualification
Required
3–5 years of experience in project coordination, operations, or executive support
Excellent organizational skills and strong attention to detail
Clear, professional communication and writing skills
Proficient with Microsoft Office, Google Shared drives, and Salesforce (or similar systems)
Comfortable managing multiple priorities in a fast-paced, evolving environment
Collaborative and resourceful; able to anticipate needs and solve problems independently
Preferred
Experience in nonprofit, civic, or philanthropic organizations preferred
Familiarity with donor management systems, event planning, or policy-related work preferred
Company
Adaptive Commissioning Solutions
We provide quality commissioning services for Healthcare, Higher Education, Mission Critical, and more.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Kevin Chow, P.E. LEED AP BDC
Founding Partner
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