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Egan Company · 10 hours ago

Project Coordinator - NC

Raleigh, NC

Full-time

Onsite

New Grad, Entry Level

Egan Company is seeking qualified candidates for the position of Project Coordinator located in Raleigh, North Carolina. The Project Coordinator provides administrative and project support for the Industrial Controls team, assisting various team members with project tasks, documentation, and coordination of logistics and supplies.

CommercialConstructionProfessional Services

Growth Opportunities

No H1B

Responsibilities

Support our Industrial Controls group with the everyday project tasks that keep things moving — meeting minutes, drawings, amendments, supply requisitions, RFIs, submittals, and general documentation

Work closely with project managers on invoicing, proposals, customer communication, and assembling subcontract agreements

Track electrical permits across multiple jurisdictions and keep status updates current

Maintain project logs, trackers, and shared documentation so the team has clear, accurate information

Help with project kickoffs, V-Model documentation, and close-out materials

Print plans, organize documents, and upload project files into ACC Build

Assemble O&M manuals, IR scan reports, and other project deliverables

Run job labor reports, job status reports, and similar project metrics

Complete qualification packages and company profile requests, coordinating with Safety, Finance, and other departments as needed

Prepare contractor prequalification forms and help manage subcontractor compliance documentation

Request certificates of insurance, bid bonds, performance bonds, and payment bonds as required

Keep filing and recordkeeping accurate and up to date

Municipality Electrical permit filing and tracking

Coordinate incoming and outgoing shipments with Egan’s home office and track deliveries to field teams

Assist with purchasing materials and keeping supply chain needs organized

Make occasional credit-card purchases for materials and keep documentation clean

Obtain RMAs and help manage material returns when something needs to go back

Track tools and equipment moving in and out of the shop so field teams always know what’s available

Keep the tool areas organized and help maintain accurate tool documentation

Support field leaders with equipment or shop-related requests

Occasionally driving the office truck out to a job site with tools or materials, helping with planning oversight issues

Take part in onboarding new hires and help them get settled with what they need on day one

Coordinate team meetings, customer events, and group outings, including venue research and food/beverage orders

Provide backup coverage for other Project Associates during vacations or time off

Schedule group meetings, maintain team calendars, and keep digital and physical filing systems organized

Assist with travel arrangements when the team needs support

Step in on additional tasks and general office needs as they come up — everyone pitches in to support the group

Keep the Raleigh office running smoothly — clean, safe, organized, and ready for our teams and customers

Serve as the go-to contact for building vendors (cleaning crew, pest control, HVAC, etc.) and make sure scheduled work gets done and any issues get closed out

Stay on top of day-to-day facility needs so the team has what they need to do their work

Qualification

Project coordinationOffice administrationConstruction industry experienceMicrosoft OfficeGoogle SuiteCustomer serviceCommunicationTime managementAttention to detailProblem-solving

Required

High school diploma or equivalent

Previous experience with office administration, general office support or related roles

Highly organized multi-tasker who works well in a fast-paced environment

A high degree of resourcefulness

Proficient computer skills including Microsoft Office and/or Google Suite (Word, Excel and/or Google Docs, Google Sheets)

Excellent written and verbal communication skills

Ability to communicate effectively and partner with all levels of internal and external customers

Strong focus on providing exemplary customer service

Positive, upbeat attitude

Excellent time management skills and the ability to prioritize work

Strong sense of responsibility and attention to detail

Proactive and self-starter

Able to work independently and as part of a team

Strong work ethic, flexible, willingness to learn new things

Excellent problem-solving skills and creative mind with an ability to suggest improvements

Preferred

Associates or Bachelor's degree preferred but not required

Experience in the construction industry and/or working with contractors is highly preferred, but not required

Benefits

Health and Well-being: in addition to medical, dental, vision insurance options, flexible spending accounts, life insurance, short-term, or long-term disability coverage, you're offered comprehensive mental healthcare and support for you and your family

Retirement Plan: we offer robust retirement benefits with a 401(k) plan with company matching contribution and profit sharing

Time-Off Programs: to help you recharge you’ll enjoy a generous PTO program and paid holidays

Professional Development: we support education or career growth by offering educational assistance and regular learning and development opportunities

Paid Parental Leave: utilize parental leave which allows for paid time off with a new child

Rewards and Incentives: we recognize your contributions through additional rewards or compensation that may include an annual discretionary bonus, lead incentive program, and safety buck program

Community Involvement: our “Beyond the Jobsite” program supports causes in the communities in which we live and work through regular volunteer events to connect with each other and help those in need